Legal Secretary

Mid-sized education law firm with statewide education law practice representing school and community college districts seeks a Legal Secretary. If you are interested in being part of a team that supports the education of students in California, we encourage you to apply. The ideal candidate will possess at least three years of administrative agency or litigation experience.

Candidates will be considered for the following DWK office: San Diego (Hybrid)

Essential Duties And Responsibilities Include

• Coordinate offsite workshops, including legal research, preparation of materials and event scheduling
• Provide substantial, executive-level administrative support to maintain accurate calendars for assigned attorneys, as well as client and administrative files
• Create presentations
• Prepare documents including correspondence, memoranda and legal documents; compose and draft routine cover letters and shell documents
• Prepare and process court and administrative agency filings, as well as maintain and review corresponding Compulaw calendaring
• Proofread documents for content and clarity and create redlines
• Prepare expense reports and make travel arrangements
• Prepare and process new client and matter forms. Coordinate with accounting to prepare fee agreements, engagement letters, and vendor invoices
• Utilize the Firm’s document management system to create and maintain client files
• Review and route incoming mail. Prepare and process outgoing mail
• Support office administrator with various in-office responsibilities
  
  

Qualifications Include

• Detail-oriented, proactive, organized and possess excellent follow through skills
• Able to work under pressure while managing multiple deadlines/priorities
• Accuracy, speed and professionalism
• Ability to work effectively and collaboratively within a team environment
• Ability to work independently
• Ability to perform legal research, utilizing software (including Westlaw) and gathering materials for presentation by attorneys
• Must be able to coordinate statewide travel logistics, reservations and scheduling for assigned attorneys
• Excellent verbal and written communication skills, demonstrated understanding of correct grammar, spelling and punctuation
• Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience manipulating PDFs in Adobe; experience working with a document management system; and E-filing experience
• High school diploma or GED and 3 years of legal secretarial experience required
• At least three years of administrative agency (e.g. PERB and OAH) or litigation experience required
• Law firm experience required
• Ability to work overtime as needed
• Experience in education law a plus
  
  

Qualified applicants with arrest or conviction records will be considered for employment in accordance with both California’s Fair Chance Act (FCA) and local Fair Chance Ordinances (FCOs).

The hourly rate range the Firm reasonably expects to pay candidates for this position is $33.00 – $46.00. The final hourly rate will be dependent on several factors that may include but are not limited to relevant experience, skills, qualifications and other job-related factors permitted by law. In addition to the offered salary, our comprehensive benefits package includes health, dental, and vision insurance; a 401(k) with matching and profit-sharing options; sick and vacation time, along with paid holidays. We offer additional voluntary benefits designed to meet your individual needs.

Please send cover letter and resume to: Dannis Woliver Kelley at 444 W. Ocean Boulevard, Suite 1750, Long Beach, CA 90802 or StaffRecruiting@dwkesq.com.

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