What are the responsibilities and job description for the Accounts Payable Specialist position at Dana-Co?
Accounts Payable Specialist
Location: New York, NY
Work Environment: This position is based in our Midtown Manhattan office. Regular in-office attendance is required; this is not a remote position.
Employment Type: Full-Time
Salary Range: $75,000 – $80,000 annually
Reports To: Controller
Position Summary
We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our finance team. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment processing, maintaining vendor relationships, and supporting month-end close and financial operations.
The ideal candidate will bring 7–10 years of accounts payable experience, strong organizational skills, and the ability to work independently in a fast-paced environment. Experience within the fashion, apparel, consumer goods, or wholesale industry is strongly preferred.
Key Responsibilities
Accounts Payable Operations
- Process high-volume invoices accurately and efficiently
- Perform three-way matching of invoices, purchase orders, and receiving documentation
- Review and verify coding, approvals, and supporting documentation
- Prepare and process weekly check runs, ACH payments, wire transfers, and credit card reconciliations
- Maintain vendor records, W-9s, and payment documentation
- Respond to vendor inquiries and resolve billing discrepancies in a professional and timely manner
- Monitor AP aging and follow up on outstanding items
Financial & Reporting Support
- Assist with month-end and year-end closing processes
- Reconcile vendor statements and general ledger accounts
- Support audits by preparing documentation and responding to requests
- Assist with accruals and expense reporting as needed
- Maintain accurate electronic and physical filing systems
Process Improvement & Collaboration
- Partner with internal departments including Operations, Production, Sales, and Warehouse teams to resolve invoice and payment issues
- Identify opportunities to improve AP workflows and internal controls
- Support implementation or optimization of accounting systems and procedures
- Ensure compliance with company policies and accounting best practices
Qualifications
- 7–10 years of progressive accounts payable experience
- Strong understanding of AP processes, reconciliations, and general accounting principles
- Advanced experience with QuickBooks required
- Strong Microsoft Excel skills required
- Ability to manage multiple priorities and meet deadlines with strong attention to detail
- Excellent communication and problem-solving skills
- Ability to handle confidential financial information professionally
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
Preferred Experience
- Experience in fashion, apparel, wholesale, or consumer products industry
- Familiarity with inventory and production-related invoice processing
- Experience working in a small to mid-sized business environment
Salary : $75,000 - $80,000