Office Manager (Part-Time)

Part-Time Office Manager

Location: Plainsboro, New Jersey (Damco Solutions Inc. Office)

Employment Type: Part-Time (20-30 hours per week, flexible schedule)

About Damco Solutions

Damco Solutions is a leading technology and digital transformation company delivering innovative solutions across AI, Data, Cloud, Application Development, Salesforce, Digital Experience, and Managed Services. We foster a collaborative, professional, and employee-centric work environment that enables our teams to perform at their best.

Position Summary

Damco Solutions is seeking a highly organized, proactive, and service-oriented Part-Time Office Manager to oversee the day-to-day administrative and operational activities of our New Jersey office. The ideal candidate will serve as the primary point of contact for office operations, facilities management, vendor coordination, employee support, and administrative functions, ensuring a productive, welcoming, and efficient workplace.

This role requires an individual who can effectively multitask, maintain professionalism, and proactively identify opportunities to improve office processes and employee experience.

Key Responsibilities

Office Administration & Operations

• Manage daily office operations and ensure the smooth functioning of the New Jersey office.
• Serve as the primary point of contact for office-related matters, including maintenance, supplies, equipment, mail handling, and vendor services.
• Coordinate incoming and outgoing mail, courier services, and shipments.
• Maintain office inventory and procure office supplies, pantry items, and operational necessities.
• Ensure office facilities are well-maintained, organized, and presentable at all times.
• Coordinate office repairs, maintenance, and facility-related services as needed.

Vendor & Facilities Management

• Manage relationships with building management, cleaning services, security vendors, maintenance providers, and other external suppliers.
• Coordinate office lease-related communications and vendor contracts.
• Monitor vendor performance and negotiate pricing where appropriate.
• Ensure invoices are processed and paid in a timely manner.

Employee & Administrative Support

• Schedule meetings, conference room bookings, and office events.
• Support onboarding activities for new employees, including workspace setup, access coordination, and office orientation.
• Serve as a resource for employees regarding office procedures, supplies, travel arrangements, and administrative requests.
• Coordinate with HR and leadership teams to support employee engagement initiatives and workplace programs.
• Maintain office records, documentation, and administrative files.

Finance & Procurement Support

• Track and manage office-related expenses and budgets.
• Process purchase requests and coordinate procurement activities.
• Maintain expense records and assist with monthly reporting.
• Ensure accurate documentation of office expenditures and vendor invoices.

IT & Equipment Coordination

• Coordinate with internal IT teams regarding office equipment, printers, workstations, and facility technology requirements.
• Assist with new hire equipment requests and asset tracking.
• Ensure conference rooms and office technology remain functional and operational.

Employee Engagement & Office Culture

• Organize team lunches, celebrations, holiday events, client visits, and employee engagement activities.
• Support onsite meetings, leadership visits, and company events.
• Help create a positive, professional, and collaborative workplace environment.

Required Qualifications

• 3 years of experience in Office Administration, Office Management, Executive Administration, or a related role.
• Strong knowledge of office operations, facilities management, and administrative procedures.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently with minimal supervision.
• Professional demeanor with strong customer-service and interpersonal skills.
• High attention to detail and ability to manage confidential information.
• Experience coordinating vendors, office services, and facilities activities.

Preferred Qualifications

• Prior experience supporting a corporate or technology organization.
• Experience with procurement, invoicing, and budget tracking.
• Familiarity with office lease administration and vendor negotiations.
• Associate's or Bachelor's degree preferred.
• Experience with employee onboarding and workplace engagement programs.

Key Competencies

• Organization & Planning
• Communication & Collaboration
• Vendor Management
• Problem-Solving
• Accountability
• Attention to Detail
• Professionalism
• Customer Service Orientation

Why Join Damco Solutions?

• Flexible part-time schedule.
• Professional and collaborative work environment.
• Opportunity to work closely with leadership and cross-functional teams.
• Contribute to creating an exceptional workplace experience.
• Competitive compensation based on experience.

Damco Solutions Inc. is an Equal Opportunity Employer and welcomes candidates from diverse backgrounds and experiences.