What are the responsibilities and job description for the Accounting Administrator position at Dallas Symphony Orchestra?
Description
The Accounting Administrator is a key position in ensuring the Dallas Symphony Association’s Finance department operates efficiently, effectively, and accurately. The position is primarily responsible for daily deposits and reconciliation of cash, maintenance and reconciliation of certain accounts receivable, maintaining the integrity of scanned/electronic files for reconciliation and audit purposes, and other miscellaneous tasks, as requested or assigned.
Essential Responsibilities
Maintenance and Reconciliation
The Dallas Symphony Orchestra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. The Dallas Symphony Orchestra is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. EOE- Equal Opportunity Employer
The Accounting Administrator is a key position in ensuring the Dallas Symphony Association’s Finance department operates efficiently, effectively, and accurately. The position is primarily responsible for daily deposits and reconciliation of cash, maintenance and reconciliation of certain accounts receivable, maintaining the integrity of scanned/electronic files for reconciliation and audit purposes, and other miscellaneous tasks, as requested or assigned.
Essential Responsibilities
Maintenance and Reconciliation
- Manage and reconcile all daily incoming funds, including verifying, recording, and depositing to the appropriate bank.
- Preparing transaction and banking reports, maintaining paper and electronic documentation, and distributing daily banking summaries to leadership.
- Maintain accurate financial records and reporting, including creating and posting GL entries, running daily, monthly, and end-of-month reports.
- Reconcile accounts to the general ledger, and track special projects, campaigns, and event codes.
- Manage Accounts Receivable in Sage Intacct for new Meyerson events and other receivables.
- Support cash management and banking operations by completing walk-in deposits (cash, foreign checks, money orders), facilitating change orders, managing petty cash, scanning deposits to shared drives, and coordinating bank and post office visits as needed.
- Provide audit and compliance support, including annual audit requests (PBC), state unclaimed property verification, Endowment and Foundation tracking, and maintain confidential financial files.
- Maintains finance records, including the destruction of obsolete files and retention as needed.
- Deliver cross-departmental support by coordinating corporate matching gifts, sorting and distributing mail, backing up Accounts Payable, and responding to document and reporting requests.
- Collaborate with the Accounts Payable Coordinator on Automated Accounts Payable.
- Work in partnership with the Director of Accounting Operations and Controller on various account reconciliations and projects.
- Support the Finance department with Adobe Acrobat Pro document assembly and other special projects as assigned.
- Keep up with all Meyerson Event deposits and payments when received and set up new event codes.
- Bachelor's Degree required
- Minimum of 3yrs of experience in accounting or related field
- Experience with accounts payable, receivables, and general ledger reconciliation
- Experience with Microsoft Excel
- Experience with Adobe Acrobat Pro
- Experience with Sage Intacct or similar ERP system
The Dallas Symphony Orchestra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. The Dallas Symphony Orchestra is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. EOE- Equal Opportunity Employer