What are the responsibilities and job description for the Admissions Coordinator position at Dallas Baptist University?
GENERAL OBJECTIVES:
The Admissions Coordinator should have a thorough understanding of the admissions scholarship application and award process and be familiar with filing and word processing systems. He/she must be comfortable using the computer for correspondence generation, word processing, data entry, and document inventory. The Admissions Coordinator will also be called upon to demonstrate telephone and hospitality etiquette as needed. Familiarity with the Privacy Act (FERPA) and its implications upon file maintenance and records management is necessary. He/she should be able to successfully meet deadlines and prioritize multiple responsibilities and tasks.
QUALIFICATIONS:
The Admissions Coordinator should demonstrate a proven track record of responsible office administration and/or records management, preferably in a college setting. A background that demonstrates familiarity with computers is also necessary. Some supervisory experience is helpful. The Admissions Coordinator should be prepared occasionally to work extended hours, including university registrations and Patriot Saturdays. Little or no outside travel will be expected.
The Admissions Coordinator should be a person devoted to Christ, self-motivated, able to operate efficiently with minimal supervision, highly organized, professional, detail-oriented, and a capable communicator.
SPECIFIC RESPONSIBILITIES:
- Prepare admissions decision letters for the director, requests for missing documents, and other official correspondence.
- Provide weekly scholarship reports to the Director of Admissions.
- Assist Director of Admissions with correspondence.
- Schedule and administer ACT exams.
- Make schedules for part-time staff for each semester and holidays.
- Special tasks and projects as assigned by the Director of Admissions.
- Assist in preparing admissions decision letters for the Director of Admissions, requests for missing documents, and other official correspondence.
- Assist with the development and implementation of new technologies for data collection and information processing.
- Assist with supervision of admissions staff training procedures.
- Provide daily merit updates to the Financial Aid office so that they can repackage a student who received a merit increase.
- Enter scholarships for accepted students into Colleague.
- Keep inventory for acceptance packet materials.
- Update addresses for all return mail in our CRM.
- Create and maintain church and education accounts in our CRM.
- Manage corresponding emails within the shared Records inbox.
- Prepare church match letters to be sent to deposited students’ churches.
WORK SCHEDULE:
Regular office hours between 8:00 a.m. – 5:00 p.m., Monday –Friday, but occasionally flexible hours will be required. Rotating Patriot Saturdays (second Saturday of each month) and periodic evening or weekend special events will also be required.
WORK LOCATION:
This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211
Qualifications:
- Must be a Christian and a member of a church that holds to Jesus Christ as Lord and Savior, believing in the New and Old Testaments of the Holy Bible.
- DBU requires employees to follow all University policies and procedures, which exist to support the Christian mission of DBU and includes, but is not limited to, a Christian Code of Conduct. Click here to read