What are the responsibilities and job description for the Data Center Procurement Specialist position at Dale Workforce Solutions?
Job Details
Type: Direct Hire
Location: San Jose, CA OR Ashburn VA, On Site 5 days per week 9am - 5pm
The Procurement Specialist is responsible for sourcing, evaluating, and managing suppliers to support organizational purchasing needs across data center and edge commercial projects. This role ensures that goods and services are acquired at the best value, meet quality and compliance requirements, and align with project timelines. The Procurement Specialist partners closely with internal stakeholders including Operations, Engineering, Project Management, Finance, and Legal to manage end-to-end procurement activities from supplier onboarding through contract execution and performance monitoring.
Location: San Jose, CA OR Ashburn VA, On Site 5 days per week 9am - 5pm
Overview
The Procurement Specialist is responsible for sourcing, evaluating, and managing suppliers to support organizational purchasing needs across data center and edge commercial projects. This role ensures that goods and services are acquired at the best value, meet quality and compliance requirements, and align with project timelines. The Procurement Specialist partners closely with internal stakeholders including Operations, Engineering, Project Management, Finance, and Legal to manage end-to-end procurement activities from supplier onboarding through contract execution and performance monitoring.
Key Responsibilities
- Identify, evaluate, and select suppliers based on quality, cost, delivery, and compliance criteria.
- Lead supplier prequalification, onboarding, NDA processing, and preliminary risk checks (financial, compliance, ESG).
- Maintain strong supplier relationships and act as a point of contact for escalations and issue resolution.
- Track ongoing supplier performance through SLAs, scorecards, and quarterly business reviews.
- Execute purchasing requests and convert them into purchase orders (POs).
- Negotiate pricing, terms, service levels, and commercial conditions to ensure optimal cost and value.
- Mitigate delivery delays, capacity constraints, and supply chain risks through proactive communication and supplier management.
- Partner with Legal to support NDAs, master service agreements, SoWs, and contract redlines.
- Conduct final compliance, ESG, and risk checks prior to contract award.
- Maintain accurate procurement documentation and audit-ready records.
- Monitor contract adherence, performance obligations, and renewal schedules.
- Gather requirements from internal stakeholders for data center commercial and edge project needs.
- Support RFP creation, documentation preparation, and evaluation criteria (technical commercial).
- Issue RFPs to qualified suppliers, manage the bid process, track responses, and facilitate Q&A/clarification sessions.
- Conduct technical and commercial bid evaluations, comparisons, and scoring.
- Provide award recommendations and support final contract negotiations.
- Offer procurement updates, lead-time insights, market trends, and risk assessments to project teams.
- Maintain procurement/ERP systems, purchasing tools, supplier portals, and vendor databases.
- Track KPIs such as cost savings, lead times, supplier performance, and contract compliance.
- Prepare weekly reporting, dashboards, and procurement status updates.
- Identify opportunities to streamline sourcing workflows, improve processes, and optimize cost.
- Support documentation handoff, supplier transition into operations, and closure activities including lessons learned.
Qualifications
- Bachelor's degree in Supply Chain, Business Administration, or related field (or equivalent experience).
- 2-5 years of experience in procurement, sourcing, or supply chain operations.
- Strong negotiation, communication, and analytical skills.
- Experience managing supplier relationships, purchase orders, and contract workflows.
- Proficiency in procurement/ERP systems and Microsoft Office or Google Workspace.
- Ability to manage multiple priorities in a fast-paced environment.
Preferred Skills
- Experience supporting procurement for data center or technical infrastructure projects.
- Familiarity with global or multi-region suppliers.
- Knowledge of compliance frameworks (ESG, financial risk checks, supplier due diligence).
- Professional certifications (CPSM, CSCP, CPPB, or similar) are a plus.
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