Accounts Payable Specialist

Dairy One is seeking a detail-oriented and dedicated Accounts Payable specialist to join our finance team. The Accounts Payable specialist will be responsible for efficiently managing the payable processes, supporting Accounts Receivable through phone calls, account setup, and customer questions, ensuring accuracy, and contributing to the organization's overall financial health.

Our Organization:

Dairy One Cooperative exists to help farms and members of the agricultural community succeed. We turn data into key decision-making information that is utilized to develop sound business decisions focused on enhancing profitability and operational efficiency. Our staff works diligently to provide leading-edge, decision-making tools and information to the agricultural community we serve. We strive to be a trusted, value-added business partner to our members and stakeholders.

Dairy One Cooperative is based in Ithaca, NY. We serve approximately 2500 dairy farm members throughout the Northeast and Mid-Atlantic region. Our dedicated staff of over 250 employees stand ready to assist our members and customers each day.

Responsibilities/Job Duties:

Accounts Payable:

• Manage the full cycle of accounts payable operations, including accurately processing invoices, verifying coding, approvals, and timely payments.
• Interact with vendors and suppliers regarding invoice inquiries, discrepancies, and payment-related matters in a professional and timely manner.
• Reconcile vendor statements and resolve discrepancies to ensure accurate reporting and maintain positive vendor relationships.
• Prepare and process payments, including checks, ACH, and wire transfers, adhering to payment schedules.
• Prepare 1099 forms.
• Maintain organized and up-to-date records of invoices, payments, and related documentation for auditing and reporting purposes.
• Ensure compliance with company policies and accounting principles in all accounts payable processes.
• Identify opportunities for streamlining accounts payable processes, implementing best practices, and improving efficiency.

General Accounting

• Create and enter journal entries.
• Maintain, reconcile, and analyze general ledger accounts.
• Maintain and update vehicle and equipment lease agreements in the lease management software.
• Assist in fixed asset management.
• Assists Controller in month-end closing process.
• Assist in internal/external audits.
• Assist with Finance Office functions as needed.
• Perform other duties as assigned.