What are the responsibilities and job description for the Accounts Receivable Specialist position at Dairy Farmers of America, Inc.?
General Purpose:
SEMO Tank (owned by Dairy Farmers of America) sells, leases, and repairs tank trailers and offers a vast inventory of related parts for resale. The responsibilities of the Accounts Receivable Specialist are as follows: Perform critical functions within the accounts receivable process of the repair and trailer segments of SEMO’s business. Promote SEMO’s dedication to customer service when interacting with customers and by proactively assisting other SEMO team members to help ensure the accurate and timely invoicing of all repair jobs. Actively participate in the continuous improvement of the accounts receivable process.
Job Duties and Responsibilities:
Perform critical functions specific to the daily processing of shop work orders in the SAP ERP system for each of the four SEMO locations. Tasks include:
Recording daily time into excel and reconciling it to actual time worked
Running completed jobs for management review and approval
Entering adjustments to material per management’s review
Maintaining organized and accurate records of all additional costs to be billed per job (i.e. freight, towing, storage, tank washes, etc.) and communicating these items to management for final approval
Generating repair invoices
Monitor prepayments to ensure their timely application to the appropriate invoice
Process approved AR credits
Assist with the monthly work-in-process tie out
Update the spec sheets of SEMO owned equipment to include the cost of all completed repairs
Accurately key repair estimates for distribution to potential customers
Scan and save all required accounts receivable backup per record retention requirements and for efficient retrieval upon request by other team members
Manage toll expenses for trailers in SEMO’s lease fleet, including payment processing, coding for AP, and customer bill backs
Ensure customer COIs for trailers on lease are valid and up to date
Receive trailers through PO and update corresponding equipment records
Open and distribute mail
The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required.
Qualifications:
Minimum Requirements:
Education and Experience
High School Diploma or Equivalent
Some college preferred, but not required
1 years of general accounting or processing experience preferred, but not required
On site training.
Certification and/or license – N/A
An Equal Opportunity Employer including Disabled/Veterans