Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Job Description

A project-based organization is seeking an Accounts Receivable Specialist to support day-to-day accounting operations. In this role, you work closely with accounting leadership and ownership to manage customer invoicing, maintain accurate financial records, and support project-related revenue tracking. You contribute directly to the financial health of the organization by ensuring timely, accurate accounts receivable processes and clear communication with internal teams and clients.

Responsibilities

• Generate and process customer invoices and payments accurately and on time.
• Maintain daily, accurate accounts receivable records, including invoices, receipts, and payment tracking.
• Track and reconcile project revenue across accounting and project management systems to ensure complete and consistent records.
• Communicate with ownership, supervisors, employees, and clients regarding payment status, charges, and account balances in a clear and professional manner.
• Link and track projects across systems such as QuickBooks and Buildertrend to ensure data consistency and accuracy.
• Research and resolve discrepancies in accounts receivable records independently, using a methodical and problem-solving approach.
• Provide a mix of accounting support and light administrative or front-office assistance as needed.
• Collaborate with colleagues across departments in a hands-on, project-focused environment to support multiple ongoing client engagements.
  
  

Essential Skills

• Experience in accounts receivable and general accounting support, including invoicing, payment processing, and reconciliation.
• Proficiency with QuickBooks for day-to-day accounting and accounts receivable functions.
• Strong Excel and data entry skills with attention to accuracy and detail.
• Ability to maintain organized and accurate financial and project records on a daily basis.
• Strong organizational and recordkeeping skills to manage multiple projects and clients simultaneously.
• Effective communication skills to interact with ownership, supervisors, employees, and clients about payment status and account details.
• Problem-solving mindset with the ability to research and resolve discrepancies independently.
• Proactive, quality-focused approach to work, with a commitment to accuracy and timeliness in all accounting tasks.
  
  

Additional Skills & Qualifications

• Associate’s degree in Accounting, Finance, or equivalent hands-on experience in a similar accounting or accounts receivable role.
• Experience with Buildertrend or similar project management and accounting integration tools is a plus.
• Comfort working in a project-based environment that requires tracking revenue across multiple systems.
• Ability to support light administrative and front-office tasks alongside core accounting responsibilities.
• Capacity to thrive in a detail-oriented environment that supports multiple projects and clients at once.
  
  

Work Environment

This is an office-based role within the accounting department in a smaller, collaborative setting. You work in a hands-on environment with regular interaction across departments and direct contact with ownership. The office includes a front area with two desks where team members sit and provide both accounting and light front-office support. The culture emphasizes accuracy, attention to detail, and a proactive approach while supporting multiple projects and clients in a fast-paced yet supportive atmosphere. You use tools such as QuickBooks, Excel, and project management systems like Buildertrend to manage and track financial information.

Job Type & Location

This is a Contract to Hire position based out of Maryland Heights, MO.

Pay And Benefits

The pay range for this position is $22.00 - $25.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Maryland Heights,MO.

Application Deadline

This position is anticipated to close on Apr 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.