What are the responsibilities and job description for the Executive Assistant position at Dagen?
Position Overview
A privately held oil and gas company headquartered in Denver, Colorado is seeking an experienced Executive Assistant to support the CEO and Board of Directors. This is an excellent opportunity to join a highly technical, innovative organization with a collaborative and laid-back culture where employees work well together and value teamwork.
The company employs approximately 160 people across corporate operations and field locations in West Texas, with approximately 85 employees based in the corporate office. The Executive Assistant will primarily support the CEO, who travels frequently and maintains residences in multiple states.
This role is ideal for a polished, organized, and proactive professional who thrives in a fast-paced environment and can manage shifting priorities with discretion and professionalism. The current Executive Assistant is retiring and will provide transition support and training to ensure a smooth onboarding process for the new hire.
Key Responsibilities
- Provide high-level administrative support to the CEO and Board of Directors
- Manage complex and frequently changing calendars and schedules
- Coordinate domestic travel arrangements, including flights, hotels, ground transportation, and itineraries
- Prepare and process expense reports accurately and timely
- Coordinate board meetings, scheduling, logistics, materials, and communications
- Serve as a liaison between executives, leadership teams, and external contacts
- Handle confidential information with professionalism and discretion
- Assist with meeting preparation, presentations, and follow-up items as needed
- Prioritize and manage multiple projects and deadlines in a fast-paced environment
- Provide general administrative support to executive leadership as requested
Qualifications
- Previous Executive Assistant experience supporting senior leadership or C-level executives required
- Experience supporting boards or executive leadership teams preferred
- Strong organizational, communication, and multitasking skills
- Ability to work independently and anticipate executive needs
- High level of professionalism, confidentiality, and attention to detail
- Proficiency with Microsoft Office Suite, calendars, expense reporting systems, and travel coordination
- Ability to manage changing priorities and schedules with flexibility and composure