Administrative Project Coordinator

The Administrative Project Coordinator provides administrative, project, and operational support across legal, executive, and internal teams. This role plays a key part in coordinating documents, supporting meetings and events, and ensuring smooth daily office operations, including conference room setup, catering, and hospitality services. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced, deadline-driven environment.

RESPONSIBILITIES

Project & Legal Support

• Prepare, revise, proofread, and organize contracts, legal documents, presentations, and
• board materials.
• Coordinate contract revisions and project updates with attorneys, clients, and staff.
• Prepare board meeting materials, client records, and project documentation.
• Assist with electronic filing and document management.

Meeting, Event & Office Coordination

• Assist with coordination of conference rooms, meeting setup/breakdown, catering, and
• hospitality needs.
• Support meetings, events, office activities, and vendor coordination.
• Maintain organized conference rooms, office supplies, and shared spaces including the
• breakroom.

Operational Support

• Manage multiple assignments and deadlines in a fast-paced environment.
• Follow up on projects and support operational needs across departments.
• Provide timely administrative support and perform additional duties as assigned.

JOB QUALIFICATIONS

• Proficient in Microsoft Word, Outlook, Excel, and PowerPoint.
• Strong communication, proofreading, and organizational skills.
• Experience coordinating conference rooms, meetings, and office logistics.
• Familiarity with catering, food service setup, and hospitality support.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong attention to detail and customer service mindset.
• Able to work independently and collaboratively across teams.
• Professional demeanor and ability to handle confidential information.