Administrative Program Specialist B

About this Job

Minimum Qualifications

Four years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelor's degree plus one year of experience in administrative services; OR

An advanced degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

The Incumbent shall directly oversee the Louisiana Forestry Productivity Program (FPP). This program is a statewide reforestation incentive program funded through a statutorily dedicated account. The incumbent shall be responsible for disbursement of approximately 3.2 million dollars to qualified forest landowners pursuant to statute and rule. The incumbent shall work independently and in association with The LDAF Forest Management Program Director, LDAF foresters, consulting foresters, forest landowners, the Associate State Forester, and State Forester/Assistant Commissioner of Forestry to achieve division goals and objectives.

• Administer and oversee the Forest Productivity Program (FPP), including program promotion, application processing, pre-approvals, reimbursement payments, and monitoring program funding, account balances, and reimbursement rates.
• Manage program applications and records, including reviewing supporting documentation, entering applicant information into the department’s database, calculating participant benefits, generating correspondence and payment requests, and serving as the primary departmental contact for applicants.
• Coordinate program compliance and implementation with Forestry Management personnel by ensuring management plans, site inspections, required documentation, and established program guidelines are completed and followed.
• Manage Office of Forestry purchasing card activities, including purchasing equipment, repair parts, supplies, uniforms, and safety items within authorized spending limits; maintaining purchase documentation; and processing invoices and payment records.
• Coordinate purchasing and delivery of materials and supplies for Forestry Program Directors, Radio Technicians, and field personnel, working with vendors and department staff to ensure timely delivery and proper documentation.
• Coordinate and manage travel arrangements for Office of Forestry personnel, including registrations, reservations, transportation, lodging, and submission of required documentation for payment and reimbursement within established budget limits.
• Provide administrative support for Louisiana Forestry Commission quarterly meetings, including coordinating agendas, preparing meeting packets and reports, reviewing and formatting minutes, recording meeting notes, and posting required meeting notices and minutes to the state website.

Travel will be required in performing some duties.

Other duties as may be assigned.

Functional Requirements:

Reaching above shoulders

Climbing stairs and occasionally ladders

Prolonged sitting at workstation

Occasional bending or kneeling

Sit over a long period of time in a vehicle for travel

Environmental Factors:

Working indoors and occasionally outdoors

May be required to wear appropriate safety protection