Senior Legal Secretary

D3 Search is seeking a Snr. Litigation Legal Secretary on behalf of a prominent CA-based regional law practice with a well-established & growing office situated in Riverside, CA (92507).

Position Title🎯:

Snr. Litigation Legal Secretary

• Note: public agency law background required.

Location/Map📌:

Riverside, CA (92507)

Employment Status:

Full-time/direct-hire employment. Non-exempt role (OT paid in accordance with CA laws).

Employer Work Model:

Flexible hybrid 2 onsite/3 remote work model.

Position Summary📒:

Prominent CA-based regional law practice is seeking a full-time Snr. Litigation Legal Secretary to join its Riverside, CA office. This position is a full-time, non-exempt, 7.5-hour/day position. Firm's current arrangement for staff is to work 2 days on-site and 3 days from home weekly upon satisfactory completion of their introductory period. This arrangement may be changed at any time based on business needs and decisions.

Key Responsibilities💡:

Essential functions include, but are not limited to, the following:

• Provide secretarial and administrative support to an Equity Partner, an Income Partner, and an Associate with their Litigation, Construction, and Business Law practices. This assignment is subject to change based on business needs.
• Provide backup support to other secretaries during planned and unplanned absences.
• Draft, proofread, and revise various documents, including pleadings, correspondence, memoranda, letters, emails, and investigation reports.
• Exercise strong judgment and maintain confidentiality.
• Timely file documents with various courts and administrative bodies, including electronic filing where applicable.
• Assist with preparation for meetings, depositions, hearings, mediations, trials, and other proceedings.
• Review incoming mail and correctly route it to appropriate parties, including attorneys and the Firm’s Calendaring/Docketing Department.
• Review and maintain electronic case and administrative files.
• Maintain assigned attorneys’ calendars to track meetings, hearings, depositions, court dates, and other due dates as well as maintain attorneys’ contacts.
• Enter attorney’s time according to Firm billing practices as requested. In addition, coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients.
• Create New Client Matter Memos, including tracking the status of each.
• Prepare check requests and coordinate payment to vendors as necessary.
• Assist with travel arrangements and prepare and track expense reimbursements.
• Ability to work overtime as needed.

Requirements📢:

• High school diploma required; Bachelor’s degree preferred.
• Minimum of 7-10 years of legal secretary experience, preferably supporting a Partner/Principal or Senior Attorney.
• Prior experience in Litigation, Construction, and Business Law is also highly desirable, though not required.
• Proven track record of strong customer service skills.
• Clear and effective written and verbal skills.
• Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment.
• Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills.
• Proficiency in Microsoft Office Suite and Adobe Acrobat is required.
• Knowledge of and experience with electronic document management systems, time-entry programs, and calendaring programs, including NetDocuments, Best Authority, Compulaw/ProLaw; Aderant preferred.

Annual Compensation💵/Salary💰& Benefits:

Annual starting salary is 110K~DOQ and the law firm (employer) offers a comprehensive & robust benefits package, 401K, generous PTO, paid parking onsite, annual reviews, lucrative bonuses, and career growth opportunities, etc.

If interested in this Snr. Litigation Legal Secretary role with this highly respected CA-based regional law practice in the firm's well-established & growing offices in Riverside, CA (92507), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser ~ D3 Search

📬don@d3search.com | ☎️ 213-785-2485

🌐www.d3search.com

D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.