Administrative Coordinator

D'Leon Consulting Engineers is seeking a Administrative Coordinator in Los Angeles, CA

Responsibilities

• Assist with payroll processing, timekeeping verification, and coordination with payroll providers
• Prepare and issue offer letters, employment agreements, and onboarding documentation
• Coordinate onboarding activities for new hires, including orientation, system access, and required paperwork
• Support HR functions including benefits enrollment, employee status changes, and maintenance of personnel records
• Coordinate procurement, assignment, tracking, and recovery of company equipment (laptops, phones, badges, etc.)
• Maintain accurate administrative, HR, and operational records in compliance with company policies and applicable regulations
• Track and manage project and operational costs, including labor, overhead, and administrative expenses
• Prepare cost tracking logs, summaries, and reports to support management and project teams
• Assist with invoice review and reconciliation for administrative and project-related expenses
• Monitor and maintain employee certifications, licenses, and training records
• Assist with tracking, maintenance, and renewal of small business certifications (e.g., SBE, DBE, WBE, MBE)
• Prepare required reports, correspondence, and documentation for audits, compliance reviews, and internal reporting
• Attend internal coordination meetings and support cross-functional administrative activities
• Support management and project teams with general administrative and operational coordination
• Contribute to organizational goals through effective collaboration, accuracy, and proactive administrative support

Qualifications

• A Bachelor’s degree in business administration, human resources, accounting, or a related field preferred
• Minimum of 3–5 years of relevant experience in administrative coordination, HR support, or operations
• Experience with payroll processing, onboarding, and preparation of offer letters and employment documentation
• Knowledge of HR functions including benefits enrollment and employee record management
• Experience with cost tracking, cost management, and financial reporting support
• Strong recordkeeping skills with the ability to manage confidential and sensitive information
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with HRIS, payroll, or accounting systems preferred
• Must be detail oriented and highly organized with strong time management skills
• Effective oral and written communication skills
• Ability to interface with personnel at all organizational levels and across multiple departments
• Must be capable of producing accurate and timely results while maintaining a professional, customer-service-oriented attitude
• Knowledge and direct experience in SBE/DBE/MWBE or other small business certification programs preferred

D’Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.