Administrative Assistant

Payroll Assistant,

Perform clerical and administrative functions such as handling correspondence, scheduling, organizing, maintaining digital/paper files, and provide information to clients.

Skills Required:
Social

• Must have extreme attention to detail.
• Adjusting assignments based on changing priorities.
• Teaching others how to do something.

Resource Management Skills

• Managing one's own time.
• Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.

Desktop Computer Skills

• Databases - Using a computer application to manage large amounts of information, inputting data, retrieving specific records, and creating reports to communicate the information.
• Graphics - Working with pictures in graphics programs or other applications, including creating simple graphics, manipulating the appearance, and inserting graphics into other programs.
• Internet - Using a computer application to create, manipulate, edit, and show virtual slide presentations.
• Presentations - Navigating the Internet to find information, including the ability to open and configure standard browsers; use searches, hypertext references, and transfer protocols; and send and retrieve electronic mail (e-mail).
• Spreadsheets - Using a computer application to enter and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and save worksheets, charts, and graphs.
• Word Processing - Using a computer application to type text, insert pictures, edit, print, save, and retrieve word documents

Work Activities

• Interacting With Computers
• use computers to enter, access or retrieve data
• use desktop publishing software
• use spreadsheet software
• use word processing or desktop publishing software

•

• Performing Administrative Activities
• maintain records, reports, or files
• fill out business forms
• prepare documents
• route multi-line telephone calls
• maintain appointment calendar
• process payroll documents, records, or checks
• prepare tax reports
• process invoices

•

• Performing for or Working Directly with the Public
• greet customers, guests, visitors,

Technology Tools

• Electronic mail software
• Microsoft Outlook
• Spreadsheet software
• Microsoft Excel
• Word processing software
• Microsoft Word
• Time accounting software
• Timekeeping software
• Video conferencing software
• Web conferencing software