Portfolio Development Admin

Portfolio Development Admin Job Description

The Portfolio Development Admin (PA) works directly with all departments at D’Argent Companies (DAD). This is a fast-paced role designed for someone eager to learn and grow while working closely with senior staff across the company. The ideal candidate is professional, responsible, highly detail-oriented, and technologically savvy.

Reports to:

The PO reports directly to the to the President of Real Estate.

Role Purpose:

The PO supports multiple departments to ensure smooth and efficient operations companywide. This position is designed for hands-on learning and development, offering exposure to property management, accounting, real estate, and marketing. It requires adaptability and initiative in a constantly evolving business environment.

General Duties:

· Provide administrative support across accounting, property management, marketing, and real estate teams

· Resolve front desk administrative issues and inquiries

· File and import accounting documents

· Research business development opportunities using online resources

· Learn and competently use company software, including Microsoft Office, QuickBooks, Yardi, QuickBase, ChatGPT, etc.

· Complete other tasks as assigned

Portfolio-Specific Duties:

· Field and respond to tenant calls

· Coordinate property repairs and maintenance

· Track insurance, lease expirations, and rent escalations

· Conduct monthly property inspections

· Review aging reports and follow up on late rent

· Collect, post, and deposit rent payments

· Create customer invoices (rent, late fees, projects, etc.)

· Assist with lease proofing and finalization in QuickBase

· Support accounting with daily tasks and reconciliations

· Prepare rent rolls and year-end NNN reconciliations

· Develop marketing plans for vacant spaces and long-term property strategy

· Manage company’s online presence (Facebook, LinkedIn, Google, YouTube, etc.)

· Coordinate media and advertising efforts with local and statewide outlets

· Keep properties current on LACDB, Crexi, and LoopNet

· Assist with company server maintenance to ensure uniformity

Procedures and Expectations:

· Adhere to the “DAD Way” and all company procedures

· Master use of Outlook tasks and calendar features for scheduling and coordination

· Use Microsoft Word branding themes and styles consistently, with the ability to train others

· Continuously learn company software to better assist all departments

· Competently operate all office tools (phones, laptops, copiers, printers, etc.)

Why This Role Matters:

This is not a static desk job it is an immersive learning position where you’ll be involved across every aspect of the company. You’ll gain firsthand experience working with senior staff, developing a broad understanding of real estate, property management, accounting and marketing. If you thrive in a fast-paced environment and are eager to grow, this role will prepare you for a long-term career in commercial real estate with D'Argent Companies.

Job Type: Full-time

Pay: $35,000.00 - $52,000.00 per year

Benefits:

• Paid time off
• Professional development assistance
• Relocation assistance
• Tuition reimbursement

Application Question(s):

• Tell me about a time you were asked to take on a task or project you had little to no prior experience with. How did you approach it, what resources did you use to learn, and what was the outcome?
• In this role, you’ll be working directly with senior staff and also handling communication with tenants, vendors, and partners. How do you balance professionalism with building good relationships and what would you do if you had to deliver an answer someone didn’t want to hear?

Education:

• High school or equivalent (Required)

Ability to Commute:

• Alexandria, LA 71301 (Required)

Work Location: In person

Salary : $35,000 - $52,000