Accounts Payable Specialist

D&A Grove Construction, LLC, a growing civil construction company with office in Huntingdon and Lebanon Counties, is seeking a detail-oriented and experienced Accounts Payable Specialist to join our team. This position is responsible for managing the full accounts payable cycle while supporting job costing, procurement, purchasing, project accounting, credit card reconciliations, and travel coordination.

The ideal candidate will possess strong accounting knowledge, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced construction environment. Experience with construction accounting, job costing, purchase order management, and vendor relations is highly preferred.

This is an on-site position in either our Huntingdon County or Lebanon County office, with the office location determined based on the successful candidate's home address. This is not a remote position. This is an exciting opportunity to become part of a growing company committed to quality, teamwork, and professional development.

If you are a motivated accounting professional who enjoys working in a dynamic project-based environment, we encourage you to apply.

Key Responsibilities

Accounts Payable

• Process and code vendor invoices accurately and timely.
• Verify invoice approvals and supporting documentation.
• Match invoices to purchase orders and receive documentation.
• Prepare and process weekly check runs, ACH payments, and electronic payments.
• Resolve vendor discrepancies, payment issues, and statement reconciliations.
• Maintain vendor records, W-9 documentation, and compliance files.
• Assist with month-end and year-end accounts payable for closing activities.

Job Costing

• Review and assign expenses to appropriate jobs, phases, and cost codes.
• Ensure costs are accurately recorded against project budgets.
• Monitor job cost reports and identify coding discrepancies.
• Work closely with project managers and accounting staff regarding project expenses.
• Support accurate reporting of project profitability and cost tracking.

Travel Coordination & Employee Support

• Coordinate business travel arrangements for employees, including hotel accommodation and related reservations.
• Research lodging options that meet company travel policies and budget requirements.
• Manage reservation confirmations, cancellations, and travel-related documentation.
• Maintain records of travel expenses and support documentation.
• Coordinate with employees to ensure travel arrangements meet project and scheduling requirements.
• Assist with other administrative support functions as assigned.

Procurement & Purchasing Support

• Coordinate procurement activities to support project and operational needs.
• Source materials, supplies, and services from approved vendors.
• Obtain pricing, quotes, and vendor information as requested.
• Assist with vendor selection and purchasing decisions in accordance with company policies.
• Ensure purchases align with approved budgets and project requirements.
• Track material orders and coordinate delivery schedules with project teams and vendors.
• Maintain procurement records, vendor contracts, and purchasing documentation.
• Support efforts to identify cost-saving opportunities and improve purchasing efficiency.

Purchase Order Administration

• Create, maintain, and track purchase orders.
• Verify purchasing activity complies with company policies and project budgets.
• Match purchase orders, receipts, and invoices to ensure accuracy.
• Monitor open purchase orders and follow up on outstanding items.
• Assist with subcontractor and vendor documentation management.

Credit Card Reconciliation & Expense Tracking

• Reconcile company credit card statements monthly.
• Review employee expense submissions for accuracy and policy compliance.
• Code credit card transactions to the appropriate general ledger accounts and jobs.
• Investigate and resolve discrepancies between statements and supporting receipts.
• Maintain organized records of all credit card transactions and supporting documentation.

Reporting & Compliance

• Prepare accounts payable and expense-related reports as requested.
• Assist with internal and external audit requests.
• Maintain accurate and organized accounting records.
• Ensure adherence to company accounting procedures and internal controls.
• Support continuous improvement of AP and purchasing processes.

Qualifications

Education & Experience

• Associate degree in Accounting, Finance, or related field preferred.
• 2 years of accounts payable experience required.
• Experience with job costing, construction accounting, or project accounting preferred.
• Experience with accounting software and ERP systems. Experience with Foundation Software is highly requested.

Knowledge, Skills & Abilities

• Strong understanding of accounts payable principles.
• Knowledge of purchase order processing and job cost accounting.
• Proficiency in Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Experience

• Construction industry accounting experience.
• Experience in multi-entity accounting environments.
• Knowledge of vendor management and 1099 reporting requirements.
• Experience with corporate credit card administration and expense management systems.
• Experience with procurement and purchasing processes.
• Experience coordinating employee travel and lodging arrangements.
• Experience utilizing Foundation Software's integrated job costing, purchasing, and accounts payable modules.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to occasionally lift files and office materials up to 15 pounds.

D&A Grove Construction, LLC is an Equal Opportunity Employer. We value integrity, professionalism, and a commitment to excellence in all aspects of our operations.

Pay: $20.00 - $30.00 per hour

Benefits:

• Opportunities for advancement
• Paid time off

Shift availability:

• Day Shift (Preferred)
• Night Shift (Preferred)

Work Location: In person

Salary : $20 - $30