What are the responsibilities and job description for the Administrative Assistant position at CYPRESS CIVIL DEVELOPMENT?
RICK is seeking an Administrative Assistant for our San Luis Obispo office to provide high-level administrative support to technical staff in a busy consulting environment. The position will support with administrative functions, client deliverables, marketing materials, and other day-to-day needs. We are looking for someone who enjoys working in a fast-paced, deadline-oriented environment and who can manage multiple projects simultaneously. You will have an opportunity to work with a multi-disciplinary team on meaningful, landmark projects in the Central CA region. As a RICK team member, you will help clients and communities turn their dreams into reality. At RICK you will find an abundance of opportunities for mentorship, growth, and (of course) fun! Learn more by visiting www.rickengineering.com
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Perform general administrative responsibilities in office and projects to support technical staff
- Assist with coordination of employee functions and events
- Type and layout general correspondence, memos, charts, tables, graphs, reports, proposals, and documents relating to clients, projects, and professional matters
- Produce technical graphics for reports and proposals (preferred)
- Proofread documents for spelling, grammar, and format consistency, making appropriate changes.
- Word and/or InDesign processing and assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties
- Assist in processing invoices, expense reports, etc. as needed
- Assist in accomplishing various routine tasks when needed
Qualifications:
The ideal candidate will have the following qualifications:
- High School diploma or GED and at least 2 years of administrative/office experience or equivalent combination of education, experience, and training (required)
- Typing 50 wpm with good grammar and spelling skills (required)
- Strong written and communication skills with ability to produce high-quality, professional documents.
- Advanced proficiency in Outlook, Microsoft Excel, Word, and PowerPoint.
- Graphic design skills and InDesign experience (preferred)
- Strong organizational skills
- Committed to excellence, ready to grow as the company grows, and excited by the opportunity to make a meaningful impact.
- Valid driver’s license and a satisfactory driving record for business travel (required)
What We Offer
- Generous Benefits Package: Medical, Dental, Vision, Profit Sharing, 401K, and Life and Disability Insurance, and Personal Leave.
- Company Events: Holiday Parties, Team Building Activities, and Events.
- Mentoring and Training
- Participation in Professional Organizations
Rick Engineering Company (RICK) is an Equal Opportunity Employer
RICK's employees are protected by laws designed to protect employees from discrimination on the basis of race, religion, color, sex, pregnancy, gender identity, sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. Rick's employees are also protected against retaliation if they engage in a protected activity, whistleblowing, or the exercise of any appeal or grievance right provided by law.