Job File Coordinator - Xactimate, Disaster Restoration

Job Title: Job File Coordinator
Location: Wilmington, DE
Salary: $22-$30/hr
Benefits: Health Insurance Simple IRA
Requirements: Office Administration Xactimate

Company Overview
We are an established disaster restoration company serving the Wilmington, DE community. We restore homes and businesses after storms and unexpected water, fire or mold issues. We are currently in search of a Job File Coordinator to act as the administrative and organizational hub for projects, ensuring all job-related documentation is accurate, complete and meets program requirements.

Position Overview
The Job File Coordinator is responsible for tasks related to customer calls, job monitoring, tracking, coordination and audits of jobs. The Job File Coordinator will also perform general office duties, such as drafting correspondence, filing and creating reports.

Key Responsibilities

• Monitor job file status and job file and audit status.
• Monitor and ensure client requirements are followed.
• Review and validate initial field documentation.
• Create preliminary estimate.
• Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process.
• Maintain internal and external communications.
• Complete and review job file documentation for file upload and audit process.
• Perform job close-out.

Qualifications

• Administrative experience.
• Familiarity with Xactimate software.
• Experience with Contractor Connection is highly desirable.
• Experience in disaster restoration, commercial cleaning, construction or insurance industry is preferred.
• Experience writing estimates, , compliance, job file processes and quality assurance is a plus.
• Outstanding written and verbal communication skills.

Benefits

• Competitive Pay ($22/hr-$30/hr)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Simple IRA

Email Your Resume In Word To
Jeremy.Palaia@CyberCoders.com
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply.
Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : JP5-1993710L366 -- in the email subject line for your application to be considered.
Jeremy Palaia - Lead Recruiter

For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa. This is a new role.

This job was first posted by CyberCoders on 08/02/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

Everforth CyberCoders is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications, and a virtual recruiter as part of the application process. A human recruiter reviews all results. Click here for details on our virtual recruiter .  Everforth CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. Everforth CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at Benefits@CyberCoders.com to make arrangements.

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