IP Docketing Specialist

Overview: 

We are a respected full-service law firm seeking an experienced IP Docketing Specialist to join its Intellectual Property Group. This role provides essential docketing, calendaring, and administrative support for patent and trademark prosecution matters, ensuring timely compliance with domestic and international deadlines.

Key Responsibilities:

• Review, calendar, and distribute high-volume incoming correspondence from the USPTO, WIPO, and foreign agents/associates per firm protocols.
• Update and maintain the docket based on filing receipts, confirmations, attorney/paralegal instructions, and other official notices.
• Monitor daily/ongoing docket reports to track and meet all critical deadlines.
• Conduct regular (e.g., monthly) status reviews of active patent, trademark, and other IP files.
• Manage correspondence flow, file transfers, client/internal inquiries, and report generation.
• Accurately save and organize documents in the firm's electronic management system.

Qualifications & Requirements:

• 3 years of IP docketing experience in a law firm or legal services environment.
• Strong working knowledge of U.S. and international patent/trademark prosecution processes, rules, and procedures.
• Proficiency in calculating dates, interpreting rules/instructions, and maintaining high attention to detail under volume.
• Excellent organizational, proofreading, and follow-through skills; ability to handle routine tasks with sustained focus.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with IP docketing databases (e.g., CIP, FIP, Inprotech, or similar) highly preferred.
• Undergraduate degree preferred but not required.

Benefits

• Health
• Dental
• Vision
• PTO
• Bonus
• 401k Match
• Pension

Email Your Resume In Word To
Danny.Macatee@CyberCoders.com
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Danny Macatee - Executive Recruiter

For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa. This is a new role.

This job was first posted by CyberCoders on 02/03/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

CyberCoders is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.  CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at Benefits@CyberCoders.com to make arrangements.

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