Operations Administrator Assistant

Operations Administrator Assistant Job Description

• Uphold SBJN’s mission, values, and Birth Justice principles
  

• Attend events, meetings, and trainings; assign note-takers and maintain meeting records
  

• Ensure onboarding documentation for operations staff and volunteers is uploaded to Google Classroom
  

• Maintain and update operations and client data spreadsheets for reporting purposes
  

• Track and coordinate vendor invoices and payment requests through QuickBooks
  

• Ensure compliance with HIPAA, state, and federal regulations
  

• Manage operations supply inventory and ensure outreach and operations materials are stocked and distributed
  

• Prepare for operations days by coordinating agendas, logistics, staffing schedules, and supply organization
  

• Maintain relationships with partner operations sites and onboard new partners as needed
  

• Manage orders, donations, and inventory for diapers, hygiene items, baby supplies, and related materials
  

• Facilitate internal communication between Operations and Care Coordination teams
  

• Ensure consistent entry of required data and documents across all platforms and shared drives
  

• Provide support with staff scheduling, continuing education coordination, and operations flow management
  

Competencies

• Strong organizational and administrative efficiency
  

• Excellent verbal and written communication skills
  

• Multitasking and time management abilities
  

• Technological fluency (Microsoft Office, Google Suite)
  

• Experience with health record systems
  

• Coordination and team communication
  

• Attention to detail and regulatory compliance
  

• Commitment to reproductive and birth justice
  

Requirements

Required Education and Experience

• Minimum 1 year of general work experience
  

• Proficiency in Microsoft Excel and Word
  

• Experience with Google Workspace (G Suite)
  

• Experience with virtual meetings (Zoom)
  

• Valid driver’s license, reliable vehicle, and up-to-date insurance
  

• Ability to pass background check, drug screen, and MVR
  

• Strong administrative, data entry, and documentation skills; high attention to detail
  

Preferred Education and Experience

• Experience in the maternal health or non-profit industry
  

• Knowledge of or training in Birth Justice principles and care models
  

• Experience in healthcare administration or coordination
  

• Minimum 1 year of operational study or work experience
  

• Familiarity with HIPAA, community health, and maternal health programming