What are the responsibilities and job description for the Recruiting Coordinator position at CWILL?
We're a fast-growing post-purchase SaaS platform serving 30,000 Shopify and DTC merchants globally, and our HR team is expanding. We're looking for a Recruiting Coordinator to help us build the team behind the product.
This isn't a passive admin role. You'll be hands-on in the full recruiting cycle — scheduling, coordinating across time zones, keeping candidates warm, and making sure our hiring process runs smoothly as we scale.
What you'll do:
- Coordinate interviews across multiple time zones (US China teams)
- Manage candidate communications and keep the pipeline moving
- Post and update job listings across platforms (LinkedIn, Workable, indeed, etc.)
- Maintain and update our ATS and candidate tracker (Notion)
- Support sourcing efforts — LinkedIn Recruiter, outreach, referrals
- Help draft offer letters, schedule onboarding, and handle HR admin
- Work closely with the HR Manager on recruiting strategy and process improvements
- Bachelor degree in Human Resource. business administration or similiar major
- Communicate clearly and professionally in both English and Mandarin (required)
- Are comfortable working across time zones and with async communication
- Have experience with ATS tools, LinkedIn Recruiter, or similar platforms
- Move fast and stay calm when priorities shift
Nice to have:
- Previous experience in recruiting coordination or HR support
- Familiarity with Shopify ecosystem or SaaS companies
- Experience with Notion, Workable, or similar tools
Details:
- 📍 Remote to hybrid (base location in Cary NC)
- 💬 Bilingual English/Mandarin required
Starting Pay: 60-70K Bonus, depends on experiences, open to negotiation
401(k)
PTO
Paid Holidays
Insurance