What are the responsibilities and job description for the Administrative Coordinator position at CW SERVICES?
Day to Day :
Perform a variety of duties and functions to support the Facilities Department. This position covers multiple job functions that support managers, as well as, client managers.
- Enter all incoming work order requests (via email, phone, text, etc.) and delegate them to correct technicians using a CMMS System
- Maintain email distribution list for department – be able to answer or forward email to correct person / department
- Develop a good relationship with the client and maintain client confidence through effective communication, open rapport and a solid record of delivery on commitments
- Maintain / update all employee files
- Maintain / update all safety records
- Maintain / update on-site financial records (i.e., data entry of all costs accrued by C&W including credit card receipts and POs opened for work performed or good purchased)
- Maintain a good relationship with vendors
- Assist with the setup of a variety of on-site meetings / events
- Must be able to work with other departments in the building
- Maintain discreetness in regards to any financial information or any employee information
- Ability to follow all safety protocols in place on-site
- Provide monthly KPIs (Key Performance Indicators) to C&W and to client
- Track / update PTO / Vacation time taken
- Provide any needed support to managers, as well as, the client managers
- Perform all other tasks as assigned by managers, to meet the needs of the client
