AP/AR Specialist

Job description:

Overview

We are seeking a detail-oriented and proactive AP/AR Specialist to join our finance team. In this vital role, you will manage accounts payable and receivable processes, ensuring accurate and timely financial transactions. Your expertise will support our commitment to maintaining compliance with accounting standards and internal controls, while contributing to the overall financial health of the organization. This position offers an exciting opportunity to work with advanced accounting software and collaborate across departments to streamline financial operations.

Responsibilities

• Process and verify accounts payable invoices, ensuring proper coding and approval in accordance with company policies and SOX compliance standards.
• Manage accounts receivable activities, including invoicing, collections, and customer account reconciliations using systems like Workday, Paychex, or QuickBooks.
• Perform detailed account reconciliations for general ledger accounts, ensuring accuracy in line with GAAP principles.
• Prepare journal entries for month-end closing activities and maintain accurate records within accounting software such as PeopleSoft or Sage.
• Conduct data entry with high accuracy, including processing payments via ADP or Ceridian platforms and maintaining vendor and customer records.
• Assist with month-end and year-end closing procedures, including analysis of accounts receivable/payable aging reports and resolving discrepancies.
• Support internal audits by providing documentation related to accounts payable/receivable transactions and ensuring compliance with SOX controls.
• Collaborate with human resources on benefits administration and payroll management tasks when necessary, utilizing systems like UltiPro or Kronos.

Experience

• Proven experience in accounts payable and receivable functions within a corporate or nonprofit setting.
• Strong understanding of accounting concepts such as debits & credits, double entry bookkeeping, and general ledger reconciliation.
• Familiarity with accounting software including QuickBooks, Sage, PeopleSoft, or similar platforms; experience with Workday or ADP is a plus.
• Knowledge of GAAP standards and SOX compliance requirements for financial reporting controls.
• Experience working with payroll systems like Paychex or UltiPro, along with benefits administration knowledge is advantageous.
• Demonstrated ability to perform detailed analysis skills, account reconciliation, journal entries, and bookkeeping tasks efficiently.
• Excellent data entry skills (10 key typing), attention to detail, and strong organizational abilities to manage multiple priorities effectively. Join us to be part of a dynamic team dedicated to excellence in financial management! Your expertise will help ensure our financial operations run smoothly while supporting our mission of integrity and transparency across all accounting functions.