HR & Payroll Specialist

HR & Payroll Specialist

We are seeking a detail-oriented and experienced HR & Payroll Specialist to join our dynamic retail team. This position plays a critical role in ensuring accurate and timely payroll processing while supporting various human resources functions. The ideal candidate will possess strong analytical skills, exceptional attention to detail, and a commitment to maintaining confidentiality while handling sensitive employee information.

Responsibilities

• Process semi-monthly payroll for all retail locations, ensuring accuracy and compliance with federal, state, and local regulations
• Maintain and update employee payroll records, including new hires, terminations, salary changes, and benefits deductions
• Administer timekeeping systems and resolve discrepancies related to hours worked, overtime, and paid time off
• Respond to employee inquiries regarding payroll, benefits, and HR policies in a timely and professional manner
• Coordinate new employee onboarding processes, including completion of employment paperwork and system setup
• Maintain HRIS databases and generate reports for management review
• Ensure compliance with wage and hour laws, tax regulations, and company policies
• Process garnishments, tax levies, and child support orders accurately and within required timeframes
• Reconcile payroll accounts and prepare journal entries for the accounting department
• Assist with benefits administration, including enrollment, changes, and terminations
• Support recruitment efforts by posting job openings, screening applications, and scheduling interviews
• Maintain personnel files in accordance with legal requirements and company standards
• Assist with year-end payroll processes, including W-2 preparation and distribution
• Coordinate leave of absence administration, including FMLA, disability, and personal leaves
• Conduct audits of payroll and HR processes to identify and resolve discrepancies
• Stay current on employment laws and regulations affecting payroll and human resources

Requirements

• Minimum of 3 years of experience in payroll processing and human resources administration preferred.
• Proven experience with payroll software systems.
• Strong knowledge of federal and state payroll tax regulations and employment laws.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis a plus.
• Excellent mathematical skills with high attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational and time management skills with ability to meet strict deadlines.
• Exceptional communication skills, both written and verbal.
• Familiarity with multi-state payroll processing is a plus.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and ability to resolve issues efficiently.
• Flexibility to adapt to changing priorities and business needs.

We offer a competitive compensation package and the opportunity to grow with an established retail organization. If you are a motivated professional with a passion for payroll accuracy and employee support, we encourage you to apply and become part of our team.