What are the responsibilities and job description for the Office Administrator position at CUSTOM STONE WORKS INC?
We are seeking a reliable, organized, and motivated Office Administrator to join our team. This
position plays a key role in supporting daily office operations, customer communication, order
processing, and administrative functions. The ideal candidate is detail-oriented, professional, and
comfortable working in a fast-paced environment.
Key Responsibilities
• Enter customer orders accurately into internal systems
• Process customer payments including credit card, cash, and check transactions
• Track payment stages and assist with delinquent account follow-up
• Mail invoices and account statements to customers
• Sort and file subcontractor and vendor invoices
• Record notes and updates for significant account changes
• Provide backup support for reception duties when needed
• Collaborate with team members and assist with cross-training initiatives
• Implement new file organization systems to modernize operations
Qualifications
• Previous experience in office administration, bookkeeping, office management, or a
similar operational role
• Strong working knowledge of QuickBooks (required)
• Understanding of basic accounting principles, invoicing, and reconciliations
• Experience with purchasing, vendor communication, and order tracking
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Self-motivated, dependable, and able to work independently
• Strong problem-solving mindset with a focus on efficiency and process improvement
• Comfortable using computer systems, email, web searches, social media, and business
software applications
• Proficiency in Microsoft Office including Excel and Word
• Ability to prioritize tasks, meet deadlines, and support team operations
• Positive attitude with a high level of professionalism and energy
• Experience in the construction industry
What We’re Looking For
The ideal candidate is a team player who thrives in a busy office environment, enjoys helping
customers, and takes pride in keeping operations organized and running smoothly.
To apply, please submit your resume and relevant experience to ed@cswstone.com