What are the responsibilities and job description for the Administrative Assistant position at Custom Sheetmetal & Roofing, Inc.?
Administrative Assistant
About the Job
Are you a motivated individual with organizational skills and willingness to learn? Would you enjoy working for a growing company in a fast paced, team environment?
If so, a positive attitude and the ability to excel in a variety of different tasks would be key components in becoming a successful candidate for this dynamic position.
At Custom Sheetmetal & Roofing, Inc., we are looking for a dedicated person to complement our team. We would like to consider your resume if you have 1 or more years of office experience, computer skills in Word, Excel, and Outlook, and the strong ability to take initiative.
Applicant must have a strong capacity to handle varying work tasks including phone calls, assisting with accounts receivable and accounts payable duties, filing of paperwork, typing up quotes, and willingness to help with any and all tasks as they arise.
We desire a patient, organized and efficient candidate, willing to exceed expectations at any level of task. A positive attitude and readiness to help out in all aspects of the office needs are characteristics that are a must to succeed in this position.
Our Administrative Assistant will handle day-to-day office operations for our CEO and COO, as well as assist other members of our team on an ongoing basis with communications and any necessary paperwork. Diverse duties include but are not limited to: answering and directing phone calls, assisting with A/R tasks, assisting with A/P tasks, filing of paperwork, typing up quotes, and scanning, faxing, and emailing as needed.
Because our environment is fast-paced and we are a small, innovative and growing company, all our team members demonstrate the ability to complete tasks with little or no supervision. Our ideal candidate is able to follow instructions well, demonstrate professionalism in all aspects of their work, and meet deadlines with ease. Our candidate wants a long term home and team to join, and genuinely cares for our business and staff, demonstrating this by having an exceptional work ethic and approaching all their work and duties with integrity and focus.
Custom Sheetmetal & Roofing, Inc. is committed to providing valuable HVAC, Plumbing, Mechanical, and Sheetmetal services to our residential, commercial, and industrial customers by creating lasting relationships with them while exceeding their expectations and gaining their trust through exceptional performance.
Skills & Experience Required
- Multi-tasking, time management and critical thinking
- Excellent written and oral communications
- Computer proficiency in MS Office Suite
- Time management skills
- Proof-reading skills
- Excellent organizational skills
- Ability to work independently with high-level productivity
- One year of related office experience
Duties & Responsibilities
- Answer and direct incoming phone calls
- Maintain office appearance
- Assist with A/R tasks
- Assist with A/P tasks
- Filing of paperwork
- Scan, Fax, E-mail, etc.
- Maintain shirt/clothing inventory
- Creates professional communications on behalf of Officers and Estimators in Word, Outlook and our CRM system
- Reviews and proofs marketing materials, letters and communication pieces
- Accepts walk-in and phone credit card payments
- Organizes incoming and outgoing mail and faxes
- Go-to Person for Office Equipment, Printers, and Telephones
- Inventory and Order: Office Supplies / Business Cards / Kitchen / Office / Postal / FedEx
- Maintains inventory and orders office supplies and equipment
- Other miscellaneous duties: back-up and support as needed
Other Position Details
Commitment: 40 hours per week, 7:30 a.m.–4:30 p.m.
Compensation: Starting hourly range will depend on applicant’s level of experience and skill in key areas, plus benefits.
* Serious applicants only please. We are looking for a long term fit.
We will hold in-person interviews with qualified candidates. To be invited to interview, please submit the following:
- A detailed cover letter identifying why this position may be a fit for you, as well as identifying why your experience and approach make you most eligible.
- A resume.
- Three references with contact information.
Please email the above items to the email address for this post.
Job Type: Full-time
Pay: $15.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $15 - $22