What are the responsibilities and job description for the Purchasing & Inventory Coordination Lead position at Current Health?
The Purchasing & Inventory Coordination Lead will support the operational buildout and ongoing execution of a new Rochester, NY facility by executing purchasing activities and supporting inventory-related processes. Reporting to the Director of Operations, this role is responsible for ensuring efficient procurement, accurate data management, and effective vendor coordination.
This is a hands-on, detail-oriented role focused on purchasing execution and operational coordination, ensuring materials are available to support production and distribution in a regulated environment. The ideal candidate brings experience in procurement, strong organizational skills, and the ability to support structured, scalable processes.
Key Responsibilities
Purchasing & Procurement
- Execute purchasing activities, including purchase order creation, order tracking, and delivery coordination.
- Monitor material demand and ensure timely procurement to support operational needs.
- Coordinate with internal stakeholders to understand requirements and prioritize purchasing activities.
- Maintain accurate purchasing records and ensure alignment between orders, receipts, and internal documentation.
Vendor Management
- Support onboarding and coordination of vendors in alignment with company procedures.
- Maintain vendor records, pricing information, and contact details.
- Communicate with suppliers to resolve order issues, delays, or discrepancies.
- Track vendor performance related to delivery timelines and responsiveness.
- Add scorecard and periodic supplier site visits
Parts & BOM Data Coordination
- Support creation and maintenance of part-related data, ensuring accuracy and consistency.
- Assist in maintaining Bills of Materials (BOMs) to align with operational and production needs.
- Ensure information is up to date and aligned with internal process requirements and documentation.
- Partner with internal teams to reflect updates or changes in materials or processes.
Inventory & Purchasing Process Support
- Ensure alignment between purchasing activities and operational needs.
- Coordinate with shipping, receiving, and production teams to support smooth material flow.
- Assist in resolving discrepancies between ordered, received, and consumed materials.
- Support traceability and documentation requirements through accurate recordkeeping.
· Assumes other tasks and responsibilities as requested to meet business needs.
Documentation & Process Control
- Support development and maintenance of SOPs, work instructions, and documentation related to purchasing and material coordination.
- Ensure documentation aligns with cGMP and ISO 13485 requirements where applicable.
- Maintain accurate records to support audit readiness and compliance requirements.
Process Improvement & Support
- Identify opportunities to improve purchasing workflows and coordination processes.
- Support implementation of process improvements to increase efficiency and accuracy.
- Partner with Operations, Quality, and other teams to ensure alignment with business needs.
Qualifications
Required
- 3–6 years of experience in purchasing, procurement, or operations coordination
- Experience managing purchase orders, vendor communication, and procurement processes
- Strong attention to detail and ability to manage data accuracy
- Strong organizational, problem-solving, and communication skills
- Ability to work independently and manage multiple priorities in a fast-paced environment
Preferred
- Experience in a regulated environment (medical device, pharmaceutical, or similar)
- Familiarity with ERP, inventory, or purchasing systems (Fishbowl experience helpful but not required)
- Experience supporting audits or compliance-driven environments
- Exposure to startup or buildout environments
- Lean or process improvement experience