Office Manager

We are seeking a professional and highly organized Office Manager to join our dynamic, fast-paced software development company in Addison, TX. The Office Manager oversees day-to-day operations of the corporate office, provides administrative support to the CEO and executive team, assists the accounting team, and coordinates trade show logistics with the sales team.

• Oversee daily operations of the corporate office:

Monitor and maintain office supplies

Serve as primary point of contact for facility related needs

Serve as primary point of contact for office-related equipment needs (excluding technology such as laptops)

Pick up mail and distribute to recipients

Manage relationships with external vendors providing services to the office

• Serve as an exemplary representative of the company to internal and external contacts by embodying the company’s core values
• Schedule meetings for the CEO and other executives
• Coordinate travel arrangements for executives and employees
• Develop digital presentations using Powerpoint
• Provide other administrative support to the CEO and executive team as needed.
• Send contracts and agreements via DocuSign
• Assist sales team with logistics for conferences and industry events
• Manage mailings/shipments needed by corporate office and sales team
• Assist the accounting team by processing expense reports following the corporate policy
• Maintain confidentiality of information, projects and tasks discussed with CEO and executive team members at all times
• Work 4 days per week in the corporate office in Addison, Texas

Minimum of 3 years experience in office management, administrative support or similar role

Bachelor’s degree preferred

The ideal candidate will demonstrate:

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and organizational skills
• Ability to work independently and as part of a team
• Self motivation
• Strong judgment and problem-solving skills
• Effective written and verbal communication skills
• Ability to establish working relationships in dealing with others
• Ability to handle confidential information with discretion
• Adaptability and time management skills
• Ability to learn new procedures and adapt quickly to change
• Follow through with commitments