Office Team Administrator

Job Description for:

Office Team Administrator

Shape the Future of Our Communities

Join a company that values growth, stability, and making a real impact! Cunningham-Limp is seeking an Office Team Administrator in our Lower Northwest Michigan office to support our team and help keep daily operations running smoothly. This role offers the opportunity to work alongside leadership, project teams, and finance while playing a key role in office administration, contract management, and client support. If you're highly organized, enjoy working in a collaborative environment, and thrive in a fast-paced construction setting, we'd love to meet you.

What You'll Do:

• Office Operations: Serve as the primary administrative resource for the lower Northwest Michigan office, ensuring day-to-day operations run efficiently.
• Team Support: Provide administrative support to leadership, including calendar management, email review and organization, meeting coordination, travel arrangements, and correspondence.
• Contract Administration: Assist in preparing, formatting, proofreading, tracking, and maintaining contracts, amendments, subcontracts, contract excerpts, legal documents, and other business agreements.
• Project Coordination: Support Project Managers and Superintendents by maintaining project documentation, organizing project files, coordinating permits, and tracking project-related correspondence.
• Document Management: Maintain organized electronic and hard-copy filing systems for contracts, project documentation, and confidential company records.
• Communication & Customer Service: Serve as the first point of contact for clients, vendors, subcontractors, and visitors while providing exceptional customer service.
• Meeting & Event Coordination: Schedule meetings, prepare agendas, record meeting minutes, and coordinate office events and team functions.
• Office Management: Coordinate office supplies, equipment, incoming/outgoing mail, and facility-related administrative needs.
• Technology & Systems: Utilize Microsoft Office and company software to prepare reports, presentations, spreadsheets, and maintain accurate databases.
• Cross-Team Collaboration: Work closely with Sales, Operations, Finance, and Executive Leadership to ensure projects and administrative initiatives remain on schedule.
• Administrative Support: Assist with special projects and provide general administrative support across departments as business needs evolve.

Who You Are:

• Highly Organized: You excel at managing multiple priorities while maintaining exceptional attention to detail.
• Professional Communicator: You communicate effectively with clients, vendors, and team members while representing the company professionally.
• Problem Solver: You're resourceful, proactive, and enjoy finding solutions before problems arise.
• Customer-Focused: You take pride in providing exceptional service and building positive relationships.
• Collaborative Team Player: You enjoy supporting others and contributing to a positive, team-oriented culture.
• Adaptable: You thrive in a fast-paced environment where priorities can change throughout the day.

Requirements:

• Associate or bachelor’s degree preferred; equivalent work experience considered.
• Minimum of 3 years of administrative experience, preferably within construction, commercial real estate, legal, finance, or professional services.
• Experience with contract administration or legal document preparation is preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Excellent organizational, communication, and time management skills.
• Ability to maintain confidentiality while handling sensitive business information.

Core Values – The Foundation of Everything We Do:

• Humbly Confident: C-L team members are proud of our expertise but always eager to learn and grow.
• Integrity: We do the right thing, even when no one is watching.
• Become Part of Something Special: We support each other every step of the way.
• Make it Better for Others: Our C-L Team is driven by a desire to create positive change in the world.
• Serve the Customer Above All Else: Our clients are at the heart of everything we do.
• Treat Others with Respect: We value relationships and believe in treating everyone with kindness and dignity.

Why Cunningham-Limp?

• Competitive Salary & Benefits: Including bonus, 401(k) match, flexible work options, and unlimited PTO.
• Professional Growth: Tuition reimbursement, career development opportunities, and a supportive, team-oriented environment.
• Work-Life Balance: Family-friendly benefits, parental leave, and team-building events.
• Opportunities to Give Back: Participate in employee-influenced charitable contributions and take advantage of paid volunteer days to make a difference in the community.

Cunningham-Limp is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.