Contracts Administrator

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Cummins-Wagner Company, Inc. aims to remain the premier manufacturer's representative and distributor of mechanical equipment and machinery within our trading area. We serve the industrial, process, heating, and cooling markets.

Job Title: Contracts Administrator

Department: Maryland Accounting Department

Location: Annapolis Junction

Job Type: Full-Time

Reports To: Vice President/CFO

Job Overview:

Manage the lifecycle of contracts and agreements. This role ensures agreements comply with company policies, legal requirements, and operational standards while supporting efficient business relationships with suppliers, customers, carriers, and service providers.

Our most successful Contracts Administrators:

• Possess an Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Legal Studies, Accounting, or a related field.
• Have 3 to 5 years of contract administration, contract management, or related business experience.
• Bring experience from distribution, logistics, manufacturing, wholesale, or supply chain environments.
• Demonstrate exceptional organizational, analytical, and problem-solving skills.
• Apply a high level of attention to detail and accuracy in all aspects of their work.
• Effectively manage multiple contracts, priorities, and deadlines in a fast-paced environment.
• Communicate professionally and collaborate effectively with employees, vendors, customers, and business partners.
• Maintain a customer-focused approach while building strong working relationships.
• Exhibit strong time management skills and goal-oriented work habits.
• Demonstrate proficiency in Microsoft Office Suite, particularly Excel and Word.
• Thrive both independently and as part of a team.
• Must be able to pass background and reference checks, as well as a drug test
  

Scope of Responsibility:

• Review, process, and maintain a variety of commercial agreements including:
  • Vendor/Service Provider Contracts
  • Customer Agreements including Terms & Conditions
  • Master Service Agreements (MSAs)
  • Non-disclosure agreements (NDAs)
  • Manufacturer’s Representative and Distributor Agreements
• Review and coordinate contract approvals and workflows with finance, sales and sales managers, executives, and operations teams in a timely manner.
• Monitor contract compliance, expiration dates, renewals, amendments, and contract deadlines.
• Create and maintain list of job order contracts and key metrics for deliveries, deadlines, and payments.
• Maintain contract filing systems to ensure accurate records and accessibility.
• Ensure required insurance certificates, compliance documents, and vendor/subcontractor agreements remain current. 
• Coordinate and obtain COIs from the insurance company for specific job and contract requests.
• Assist with contract negotiations by gathering documentation, preparing summaries, and identifying risk areas.
• Ensure contracts comply with company policies and operational procedures.
• Support audits and internal reporting related to vendor and customer agreements.
• Resolve routine contract issues and communicate with internal departments and external partners regarding contractual obligations.
• Implement process improvements and streamline workflows.
• Maintain an understanding of local and federal regulations that may affect contracts.
• Manufacturer’s Representative and Distributor Agreements: Maintain hard files for each agreement, maintain electronic copies on company drive, create & update territory maps for each, and create and maintain spreadsheet for all manufacturer lines by branch and company. 
• Vendor/Service Provider Contract Agreements: Maintain and help negotiate agreements with company service suppliers (ex: uniforms, janitorial services, trash service, lawn service, copiers, tools/shop supplies, building maintenance & repair, etc.), create and maintain spreadsheet for all services for company, and track renewables.
• Branch office lease agreements: Maintain and help negotiate lease agreements, track payments, and maintain spreadsheet and schedule for renewals.
• Perform all other duties as assigned.

Cummins-Wagner Gives Back to Employees:

• Employee Stock Ownership Program
• Bonus Program
• Tuition and Certification Fee Assistance
• 401k Match
• Flexible Spending Account
• Comprehensive Health Insurance
• Life Insurance
• Short & Long-Term Disability Insurance