What are the responsibilities and job description for the Construction/Purchasing Property Management Administrator position at Cummings Properties?
About the Role:
Cummings Properties, one of the nation’s most respected and financially stable commercial real estate companies, is seeking an accomplished, diligent, and caring administrative professional with a positive attitude, strong work ethic, and polished presence to join its growing team.
This individual will be responsible for a wide range of administrative tasks while collaborating with team members from the purchasing, sustainability, design, construction/maintenance, and accounting departments. This is a full-time, in-office position, not remote or hybrid, working directly with senior management in a stimulating and fast-paced environment.
Key Responsibilities:
- Ensure contractor insurance requirements are met and maintained.
- Prepare and maintain spreadsheets, databases, and reports.
- Generate, review and process purchase orders and invoices.
- Issue work orders and create client invoices.
- Organize and track building data, including key dates and punch lists.
- Draft and communicate procedures to internal staff.
- Provide regular part-time receptionist coverage.
Desired Skills and Experience:
- Advanced proficiency in Microsoft Office and Adobe Acrobat.
- Thorough knowledge of common office administrative practices and equipment.
- Ability to prioritize and manage multiple assignments and deadlines.
- Discretion and professionalism in handling confidential information.
- Resourcefulness in identifying efficient, innovative solutions.
- Ability to work independently and exercise sound judgement.
- Excellent, organizational, analytical, and interpersonal skills.
- Exceptional written and verbal communication skills.
- Strong attention to detail and accuracy.
- Property management experience is a plus.
- A bachelor's degree in a related field is preferred.
- Current or near-term residency in north-suburban Boston.
About Cummings:
Cummings Properties has a long history of giving back to the community. The large majority of its buildings are owned by Cummings Foundation, its philanthropic affiliate, with all rental profits benefiting greater Boston nonprofits. Learn more at www.cummings.com/about/giving-back.
In addition to unlimited career advancement and growth potential, we offer a comprehensive compensation and benefits package that includes:
- Tuition Reimbursement
- Employee Referral Program
- Paid holiday, vacation, sick, and personal time
- Cummings Properties Employee Trust (equity compensation)
- Medical, dental, vision, life, and disability insurance
- Competitive compensation and opportunities for bonuses
- 401(k) retirement savings plan with generous Company match
- Charitable gift match up to $2,000 annually, plus the opportunity to direct an additional $2,000 in Company funds each year to a local nonprofit of your choice
Interested applicants are encouraged to send a cover letter, resume, and compensation expectations to hiring@cummings.com. Cummings Properties is an Equal Opportunity Employer. In the interest of the safety and health of our employees and clients, we maintain a ZERO TOLERANCE policy in regards to prohibited drug use and alcohol or marijuana abuse. More information about the Cummings organization is available at www.Cummings.com and www.CummingsFoundation.org.
Job Type: Full-time
Pay: $25.00 - $35.00 per hour
Work Location: In person
