Human Resources and Payroll Specialist

Position Title: Human Resources and Payroll Specialist

Department: Human Resources

Supervisor: Director of Human Resources

FLSA Status: Exempt

Job Summary:

The Human Resources and Payroll Specialist will assist with daily operations of the Human Resources department with a focus on onboarding and payroll responsibilities. This role is essential for maintaining accurate documentation, record-keeping, payroll setup and processing, while ensuring compliance with company policies and practices.

Duties and Responsibilities:

• Ensure payroll data (including salaries, adjunct and overload contracts, overtime earnings, and vacation payouts) is accurately populated and calculated.

• Submit monthly and semi-monthly payroll files using payroll processing software for faculty, staff, adjunct instructors, and student workers.

• Prepare reports on payroll expenditures, tax payments, and benefit plan disbursements.

• Review, track, and document compliance with mandatory and non-mandatory training (e.g., safety training, anti-harassment training, professional licensure).

• Assist all departments with the onboarding process for new hires. Including, but not limited to, new hire paperwork, collecting transcripts, initiating background checks/MVRs, maintaining compliance with I9/E-Verify, etc.

• Address employment-related inquiries from applicants, employees, and supervisors, referring complex matters to appropriate staff.

• Perform other duties as assigned.

Qualifications and Skills:

• Excellent verbal and written communication skills.

• Exceptional organizational skills and attention to detail.

• Proven time management skills with the ability to meet deadlines.

• Strong analytical and problem-solving abilities.

• High level of integrity, professionalism, and confidentiality.

• Proficient in Microsoft Office Suite or related software.

• Familiarity with Paycom talent management systems or ability to quickly navigate HRIS.

Education and Experience:

• Minimum Requirement: Associate’s degree in Business Administration or related field.

• Preferred: Bachelor’s degree in Human Resources, Business Administration, or related field. At least three years of Human Resources or Payroll experience preferred.