What are the responsibilities and job description for the Administrative Assistant / Title Processor position at Cumberland Title Services, LLC?
The Administrative Assistant / Title Processor plays a key role in supporting daily office operations and assisting with the processing of residential and commercial real estate files from opening through post-closing. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Administrative Duties:
- Answer phones, greet clients, and provide general office support
- Manage incoming and outgoing correspondence, emails, and documents
- Maintain organized electronic and paper files
- Assist with scheduling closings and coordinating with internal staff and external parties
- Support office workflow and assist team members as needed
Title Processing Duties:
- Open new title files and input data accurately into the title system
- Order title searches, municipal lien certificates, and other required documentation
- Review title searches and assist in resolving title issues
- Prepare title commitments, closing documents, and related paperwork
- Communicate with lenders, attorneys, real estate agents, and clients regarding file status
- Ensure files are complete and compliant prior to closing
- Assist with post-closing tasks, including recording and disbursement follow-up
Qualifications & Skills
- Prior experience in a title company, law office, or real estate-related role preferred
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Ability to handle confidential information professionally
- Strong written and verbal communication skills
- Proficiency with Microsoft Office (Word, Outlook, Excel); title software experience a plus
- Ability to work independently and as part of a team
Personal Attributes
- Reliable, professional, and customer-service oriented
- Ability to multitask and prioritize in a deadline-driven environment
- Willingness to learn and grow with the company
- Positive attitude and strong work ethic
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person