Squadron Operations Support Specialist (SOSS)

PURPOSE OF POSITION 

Perform administrative duties for the squadron.  

MINIMUM QUALIFICATIONS 

Education: Vocational or other post-high school training. 

Training and Experience: Minimum of three (3) years of Microsoft Product Application experience. Two (2) years of scheduling experience. Two (2) years of Patriot Excalibur (PEX) experience. 

Desired Experience: Two (2) years of GTIMS experience. 

General Skills: Must possess highly developed organizational, planning, and management writing skills, oral communication skills, project management skills, ability to schedule workflow, prioritize, delegate, meet deadlines, and be multi-task oriented.  

Computer Skills: Proficient in Microsoft Word, Excel, and Outlook. 

Security Clearance: Current security clearance of “Secret” or above.  

DUTIES AND RESPONSIBILITIES 

• Use Microsoft Office suite, Government-provided and commercial-off-the-shelf software to perform administrative duties within squadron operations. 

• Be the Point of Contact (POC) for Training, Standardization/Evaluation, and Scheduling shops. 

• Provide administrative support including filing, tracking, preparing, and reviewing forms, letters, certificates, and folders (e.g., Form 8’s, Flight Evaluation Folders, manned flight training, flight authorization forms, FAA Certificates and Letters of Agreement, Letter of Xs, and Training Folders). 

• Ensure all required flying files, materials and physical products are up to date, available to aircrews, and are properly signed off prior to flight (e.g., Flight Crew Information Files, briefing room materials, aeronautical charts, frequency cards, etc.).  

• Ensure all required slides for the Daily Flight Brief are up to date, available to aircrews, and are properly signed off prior to flight. Examples include weather and Intelligence threats.  

• Ensure squadron publications are up to date and implement processes to ensure aircrew technical manuals, checklists and Inflight Guides are up to date.  

• Manage all electronic data and ensure it is properly filed and secured.  

• Monitor aircrew progress to ensure all requirements are properly scheduled and accomplished (e.g., prerequisites, RAP, scheduling, exams, and flight evaluations)  

• Coordinate requirements (e.g., range control for test operations) with all affected functions to ensure maximum effectiveness of the daily and weekly schedule.  

• Ensure aircrew indoctrination and out-processing are properly prepared  

• Perform other incidental and related duties as required and assigned. 

SUPERVISORY/MANAGEMENT RESPONSIBILITY 

None