What are the responsibilities and job description for the Office Coordinator position at CTI?
Job Title: Office Coordinator
Location: On-site in Elmhurst, IL
Job Type: Full-Time
Industry: Steel Rule Die / Flexible Carton Manufacturing
About Converting Technology Inc
Converting Technology is a trusted leader in precision tooling and die solutions for the flexible packaging and carton manufacturing industry. With a strong commitment to innovation, quality, and customer satisfaction, we help manufacturers streamline operations and deliver superior products. Our team is passionate about solving complex challenges and driving continuous improvement across every aspect of production.
We foster a collaborative work environment where technical expertise, hands-on problem solving, and proactive customer support are valued. If you're looking to join a company that invests in its people and empowers them to make a real impact, Converting Technology could be the right fit for you.
About the Role
We're seeking an Office Coordinator to support day-to-day operations across administrative, accounting, and inventory functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys organizing workflows, and takes pride in maintaining accurate records and professional communication.
Key Responsibilities
AccountingAdministrative Support
- Process accounts payable and receivable entries, including coding invoices
- Record customer payments and reconcile accounts
- Assist with reporting and audit requests
- Maintain financial records and filing systems
- Provide administrative support including phones, scheduling, correspondence, and office supply management
- Support special projects and data entry tasks
- Handle confidential information with discretion
InventoryPurchasing Support
- Prepare and process purchase orders for inventory and supplies
- Track order status and follow up with vendors
- Monitor stock levels and ensure availability for production needs
- Maintain accurate inventory records
- Oversee cycle counts and reconcile discrepancies
- Provide monthly inventory and purchasing updates
General Support
- Assist with customer service inquiries
- Facilitate communication between vendors, production, and finance teams
Qualifications
- High school diploma or equivalent required; Associate degree in business or related field preferred
- 1–3 years of experience in office administration, accounting support, or inventory coordination
- Strong organizational skills and attention to detail
- Excellent communication and customer service skills
- Ability to manage confidential information with discretion
- Proficiency in Microsoft Office Suite and ability to learn ERP/accounting systems
Skills and Attributes
- Problem-solving mindset with integrity and professionalism
- Clear and respectful communication
- Team-oriented with a commitment to shared goals
- Adaptable and resourceful in handling changing priorities
- Commitment to high standards and continuous improvement
Physical Requirements
- Standard office environment with occasional interaction on the plant floor
- Must be able to work in moderate noise levels
Work Environment
- Work performed in both office and manufacturing settings
- Moderate noise level in production areas
Benefits
We offer a competitive compensation package that includes:
- Health, dental, and vision insurance
- Paid time off and holidays
- Retirement plan options
- Company-paid disability
- Company-paid life insurance
- Opportunities for professional development and training
- A collaborative and supportive team environment
