What are the responsibilities and job description for the Administrative Assistant II - Support position at CTC?
Performs a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitates work flow through a manager's office. Develops reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work.
- Day-to-day calendar management for mid-level leaders of a department identified by business-driven value, including scheduling and managing leaders availability, handling meeting logistics, process meeting requests on behalf of leaders supported based on availability and priority, and maintain and organize meeting materials
- Uses attention to detail to identify scheduling conflicts and proactively engages with others to resolve
- Coordinate domestic and international travel, including flights, hotels, transportation, and itinerary management.
- Support expense reporting, purchasing requests, invoice processing, and budget-related administrative activities.
- Prepare materials as needed for key meetings, or activities and documents to support discussions.
- Help with the coordination of large team meetings, customer visits, plant tours, and offsite events.
- Manage event logistics including facilities, catering, transportation, lodging, and communications.
- Serve as the primary administrative contact for event planning and execution.
Qualifications Required:
- High school diploma or equivalent.
- Demonstrated administrative, coordination, or office management experience.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency with Microsoft Outlook, Teams, PowerPoint, Excel (basic), and Word.
- Ability to navigate a variety of business systems to complete work.
- Ability to manage confidential information with discretion.
- Strong attention to detail and follow-through.