Administrative Assistant

Summary:
The Administrative Assistant is responsible for day to day administrative duties of CSM Financial under the direction of the Finance Associate. 

Responsibilities:    

• Process various transactions for financial services and truck leasing businesses
• Support business leaders to improve process efficiency
• Perform other related tasks as assigned by the business segment leadership

Duties:

• Administer fuel tax reporting, investigate and approve invoices, vehicle titling and registration, etc.
• Administer loan processing including scheduling ACH batches, NSF payment reversals, loan modifications, collections, etc.
• Deposit check receipts
• Process rental check-outs and check-ins
• Create new customer records from incoming credit applications
• Other office duties as assigned

Education, Skills, Experience:

• Associate’s degree in Accounting or related field required
• Prior experience in equipment financing or leasing is a plus
• Good understanding and knowledge of common accounting concepts
• Ability to learn systems applications
• Preferred software experience: Excel
• Strong organizational skills
• Attention to fine detail and accuracy 
• Excellent written, verbal, and customer communications skills
• The ability to prioritize and handle several tasks simultaneously

Work Environment, Physical Demands:

• Ability to sit, stand, bend, kneel, stoop and lift/move up to 25 lbs. on a regular basis
• Ability to work in a dealership environment to include 8 - 12 hour days with frequent exposure to weather elements

CSM Job Standards Accountabilities:
Customer Focus: Actively looking for ways to identify customer needs. Then efficiently and effectively addressing those needs.
Communication - Visual and Verbal: Listening, speaking, and signaling so others can understand.  Communicate in spoken English well enough to be understood by others.  
Teamwork: Working cooperatively in a professional demeanor to complete work assignments.
Health, Safety, and Security:  Recognize and mitigate safety hazards including hazardous materials, environmental hazards, and accident conditions on a construction site.  Follow appropriate security procedures.
Scheduling and Coordinating:  Making arrangements that fulfill all requirements as efficiently and   economically as possible.
Problem Solving/Decision-making: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.
Adaptability and Lifelong Learning: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.