Office Administrator (Estimating Admin Focus)

**Local Candidates Only**

Position Overview

The Office Estimating Admin plays a critical role in keeping both daily estimating management workflows running efficiently. This role goes beyond traditional administrative support, with a strong emphasis on estimating projects, maintaining timelines, and ensuring communication flows smoothly across teams.

This position requires someone who is organized, proactive, and capable of managing multiple priorities without losing track of details.

Key Responsibilities

Project Administration

• Support project managers with planning, coordination, and execution of estimating projects
• Track project timelines, milestones, and deliverables to ensure deadlines are met
• Maintain project documentation, including quotes, reports, and correspondence
• Act as a central point of contact between internal teams, vendors, and customers
• Monitor project progress and flag delays, risks, or issues early
• Office Administration
• Manage calendars, scheduling, and internal communications
• Handle document management, filing systems, and data entry with high accuracy
• Manage vendor relationships
• Maintain a professional and organized office environment

Qualifications

• 2–5 years of administrative experience, with exposure to project estimating or project administration preferred
• Strong organizational and time management skills
• Ability to manage multiple projects simultaneously without losing attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook) and project management tools (e.g., Asana, Monday.com, Trello, or similar)
• Experience with budgeting, invoicing, or financial tracking is a plus
• Valid Driver's License and Proof of Insurance

Key Competencies

• Detail-Oriented: Nothing slips through the cracks
• Proactive: Identifies problems before they become issues
• Accountable: Takes ownership of tasks and deadlines
• Communicative: Keeps everyone aligned and informed
• Adaptable: Handles shifting priorities without losing momentum

Why This Role Matters

This isn’t just an admin role it’s a coordination hub. The right person will directly impact how efficiently projects are delivered and how smoothly the office operates overall. The career path is to eventually grow into a seasoned and well-versed project manager.

What We Offer

• Competitive salary and benefits package.
• Professional work environment with opportunities for advancement.
• Exposure to a dynamic, project-driven industry.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Education:

• Associate (Preferred)

Work Location: In person

Salary : $22 - $26