What are the responsibilities and job description for the Accounts Payable Specialist position at Cryoport Systems?
Cryoport Systems is the life science industry’s most trusted provider of supply chain solutions for temperature-sensitive materials, serving biopharmaceutical, IVF and surrogacy and animal health organizations around the world. Cryoport Systems' proprietary Cryoport Express® shippers, Cryoportal® Logistics Management Platform, leading-edge Smartpak™ Condition Monitoring System and geo-sensing technology paired with unparalleled logistics expertise and 24/7/365 customer support, make Cryoport Systems the end-to-end temperature controlled supply chain partner that you can trust.
Position Summary:
The position will primarily focus on accounts payable, working closely with various departments to ensure timely processing. This position also requires general accounting responsibilities, including journal entries, intercompany transactions and account reconciliations.
Responsibilities include but are not limited to:
- Review, code and enter all vendor bills/ invoices.
- Enter bills/ invoices with purchase order through the 3-way match.
- Monitor and ensure bills/ invoices are approved timely.
- Collect back up receipts and record credit card purchases.
- Prepare weekly check run file for the Controller review and approve.
- Process weekly check run and mail out or wire payments.
- Review and reconcile vendor statements against accounting records.
- Manage and respond to vendor inquires.
- Research and resolve any payable discrepancies.
- Maintain vendor files.
- Reconcile A/P subledger to ledger monthly.
- Provide administrative support and other projects as assigned.
- Assist to ensure an accurate and timely monthly, quarterly and year end close.
- Assist with schedules for SEC quarterly review and annual audits
- Assist with SOX compliance
- Respond to inquiries from the management, CFO and Controller, special reporting requests and the like.
- Assist with financial analysis reports, as needed
- Make recommendations and assist in improving procedures
- Must be available to work in the evenings and weekends, as needed
Competencies:
- Strong communicator, both written and verbal
- Positive, proactive attitude
- Attention to detail, accuracy and the ability to prioritize
- Strong organizational skills
- Solid data entry skills
- Ability to articulate and convey information effectively in both group and individual situations.
- Team Player
- Ability to multi-task
- Willingness to continually embrace personal and professional development.
Qualifications And Education Requirements:
- Bachelor's degree in finance/accounting preferred; Associates degree required
- 3-5 years accounting experience, including accounts payable experience
- Working knowledge of Sage 100 and Netsuite a plus
- Proficiency in fair credit practices and accounting principles
- Proficiency in MS Office including Intermediate to Advanced Excel skills