Front Office Receptionist

Job Summary

We are seeking an energetic and professional Front Office Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and clients. Your organizational skills and technical proficiency will ensure smooth daily operations, support office management tasks, and foster a positive environment for all who walk through our doors. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.

Duties

• Greet visitors warmly and direct them appropriately, ensuring a positive first impression
• Answer, screen, and route incoming calls using multi-line phone systems with professionalism and courtesy
• Manage appointment scheduling and calendar coordination for staff and executives
• Maintain accurate records through data entry, filing, and updating spreadsheets using Microsoft Office tools
• Handle incoming and outgoing correspondence, including emails, mail, and packages with attention to detail
• Support office management tasks such as supply inventory, filing systems, and document proofreading
• Assist with clerical duties including word processing, document formatting, and basic bookkeeping using QuickBooks or similar software
• Provide customer support by addressing inquiries promptly and efficiently in person or over the phone
• Maintain a tidy reception area to ensure a welcoming environment for visitors and staff

Experience

• Previous office experience or administrative support roles demonstrating strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Experience with multi-line phone systems and professional phone etiquette
• Bilingual abilities are highly desirable to assist diverse client needs
• Demonstrated skills in data entry, filing, proofreading, and time management
• Knowledge of QuickBooks or similar accounting software is a plus
• Strong computer literacy with the ability to adapt quickly to new technology tools
• Excellent interpersonal skills with a focus on customer service and client communication
• Proven ability to prioritize tasks efficiently in a fast-paced environment

Join us as a Front Office Receptionist where your proactive attitude and technical expertise will make a meaningful impact every day. We value dedicated professionals who thrive on organization, communication, and delivering exceptional support — all while growing their career in a vibrant workplace!

Front Office experience required

Knowledge of insurance required

Experience scheduling required

Monday, Tuesday, Thursday 7:45 am - 6pm

Wednesday & Friday 7:45 am- 12:00 pm

Pay: $17.50 per hour

Work Location: In person

Benefits:

Salary : $18