Construction Office Administrator/Accounts Payable Clerk

Job Summary
We are seeking a highly organized and detail-oriented Construction Office Administrator/Accounts Payable Clerk to support our construction projects and office operations. This role involves managing administrative tasks, overseeing accounts payable, coordinating vendor relationships, and ensuring smooth office functions. The ideal candidate will possess strong communication and organizational skills, with experience in office management, bookkeeping, and vendor management. This position offers an opportunity to contribute to a dynamic team within a fast-paced construction environment.

Primary Responsibilities:

• Office Administration
• Oversee all office supplies and expenses within budget.
• Support all incoming communication via phone system
• Maintain filing systems (digital and physical)
• Provide administrative support to leadership and department supervisors
• Schedule routine building maintenance
• Other office and administrative duties that may be assigned
• Accounts Payables & Petty Cash Management
• Manage and input all office expenses into Accounting system
• Oversee petty cash and reporting
• Accounts Payable filing
• Office Planning & Travel Coordination for Team Members
• Coordinate all travel and lodging arrangements for team members
• Responsible for all office event planning: ribbon cuttings, birthdays, Christmas, etc.
• Team Communication
• Point of contact for external contacts, new clients, visitors or vendors
• Assist HR/Payroll Manager with health, safety and security regulations
• Manage all manual and digital calendars
• Track and file all COI’s and W9’s
• Assist HR/Payroll Manager with updating the Employee Handbook and policies and procedures

Experience

• Proven experience in office administration or office management within a construction or related industry
• Prior experience with bookkeeping, accounts payable, and vendor management using QuickBooks or similar software
• Supervising experience is preferred for team oversight responsibilities
• Strong organizational skills with the ability to manage multiple priorities effectively
• Excellent communication skills and professional phone etiquette
• Experience in event planning, calendar management, and scheduling coordination
• Knowledge of human resources functions including payroll processing is a plus
• Background in medical office management or clerical experience is advantageous but not required
• Demonstrated ability to handle administrative duties efficiently in a fast-paced environment

This role is integral to maintaining efficient office operations while supporting the financial health of our construction projects. We value proactive team players who excel in organization, communication, and multitasking.

Job Type: Part-time

Pay: $18.00 - $26.00 per hour

Expected hours: 15 – 30 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Clerical: 2 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $18 - $26