Office Coordinator

Position Summary

Cru Concrete is seeking a highly organized and detail-oriented Office Coordinator to support both office administration and dispatch operations. This role serves as a central point of communication for the office, helping ensure daily administrative functions run smoothly while also assisting with scheduling, fleet tracking, and dispatch support.

Responsibilities:

Office Administration

• Answer and direct incoming phone calls.
• Greet customers, vendors, and visitors in a professional manner.
• Manage office supply inventory and delivery.
• Manage company cellular and Wi-Fi devices.
• Coordinate meetings and lunches as needed.
• Assist with filing, document management, and general office organization.
• Support management with administrative projects and reporting.

Dispatch & Operations Support

• Assist with placing orders and scheduling inspections.
• Distribute, collect, and track truck logs and related documentation.
• Assist with scheduling vehicle and equipment repairs and maintenance.
• Communicate with drivers, suppliers, and field personnel regarding schedules and operational needs.
• Serve as a backup dispatcher for belt truck operations as needed.
• Assist with driver set up, including creating of fuel fobs and fuel cards as needed.

• Previous administrative, customer service, project coordination, or dispatch experience.
• Strong communication and interpersonal skills.
• Proven organizational and time-management skills, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Experience in construction, logistics, or dispatching is preferred.
• Comfortable working in a fast-paced environment where priorities can change throughout the day.