What are the responsibilities and job description for the Special Education School Secretary position at Crossroads Center For Children?
Job Title: Special Education School Secretary
Location: Crossroads Center for Children: Princetown, NY
Employment Type: Full-Time (35–40 hours/week)
Salary: $35,000–$45,000/year, based on experience
Start Date: Immediate
Job Overview
Crossroads Center for Children is seeking a highly organized, detail-oriented, and compassionate Secretary to join our team. This critical role supports our mission by ensuring smooth daily operations, facilitating communication, and providing administrative support to staff, students, and families. The ideal candidate is enthusiastic, professional, and committed to creating a positive environment for young learners with autism and developmental disabilities.
Key Responsibilities
Office Management and Reception: Greet visitors, staff, and students with professional, courteous etiquette; manage phone calls, voicemails, and emails using professional communication; implement security procedures (e.g., sign-in/out, visitor verification); coordinate student arrival/dismissal; and log daily cash/check transactions.
Data and Record Management: Maintain, file, and retrieve student and program records in binders, Microsoft Teams, and OneDrive, ensuring compliance with HIPAA and FERPA; design and update filing systems; scan, sort, and classify materials; eliminate outdated records per legal guidelines; and distribute enrollment packets and student reports to districts, counties, and parents.
Program Administration Support: Coordinate transportation logs, Medicaid billing, and monthly attendance forms; follow up on extended student absences with counties and districts; assist with county screening teams and staff meeting preparations; maintain staff lists and support mailings.
Agency Calendar Coordination: Manage the agency calendar, ensuring no scheduling conflicts; assist staff with appointments; coordinate school closings/delays; and track deadlines for reports (e.g., IEPs, quarterlies, evaluations).
Compliance and Student Records: Track and coordinate deadlines for IEPs, quarterly reports, and assessments; prepare and distribute billing for evaluations; update paper and electronic student files; and maintain enrollment counts.
Technical Support: Assist staff with setup and troubleshooting of digital devices (e.g., iPads, computers) for ClassDojo, Procare, and Microsoft Teams.
General Support: Perform clerical tasks (e.g., copying, scanning, stapling); manage supplies; and undertake additional duties as assigned by the supervisor to support administrative, educational, and clinical staff.
Qualifications
High school diploma or equivalent; associate’s or bachelor’s degree in administration, education, or related field preferred.
1–2 years of administrative or secretarial experience, ideally in a school or nonprofit setting, preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Teams, OneDrive) and ability to learn platforms like ClassDojo and Procare.
Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
Excellent communication skills, both written and verbal, with a compassionate and professional demeanor.
Commitment to confidentiality and understanding of special education or ABA environments is a plus.
Energetic, patient, and mission-driven, with a passion for supporting students with developmental disabilities.
About Crossroads Center for Children
Crossroads serves students on the Autism Spectrum using principles of Applied Behavior Analysis (ABA), an empirically based therapy that analyzes the relationship between a child and their environment to improve socially significant behavior. We emphasize positive reinforcement of appropriate behaviors and replacing challenging behaviors with functional communication. Located in the western Capital Region of NY, Crossroads offers integrated pre-school and self-contained school-aged classrooms.
Our Mission: To prepare individuals with and without developmental disabilities for life success within their family and community.
Our Philosophy: Crossroads utilizes interventions from applied behavior analysis (ABA), a branch of psychology and education grounded in scientific analysis of human behavior and learning.
Our Vision: Every student we serve will achieve a full and productive life.
Why Join Us?
At Crossroads, you’ll be part of a dedicated team committed to transforming lives through evidence-based interventions. Your work will directly support our mission to prepare students for success, allowing teachers and clinicians to focus on education and therapy. If you’re a collaborative, organized, and caring individual we want you to help us make a difference!
Job Type: Full-time
Pay: $35,000.00 - $45,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $35,000 - $45,000