Human Resource Specialist- Payroll

Job Summary:

The HR Specialist position performs administrative functions related to Recruitment and staffing, Learning and Development, Performance Management and Company Culture.  The HR specialist is responsible for maintaining the HRIS records, payroll process, benefit administration and other administrative tasks. The HR Specialist reports to the Chief of Facilities and People Officer and receives work directives from them. 

Duties/Responsibilities:

• Maintains HRIS records (proper identification, job descriptions, licensures and certifications, Affordable Care Act, etc.)
• Establish and maintains employee payroll and timekeeping records
• Maintains employee tax status, payroll deductions, year-end tax forms, and reconciliations
• Processes payroll, processes and tracks manual checks and third-party sick payments
• Maintains retirement and deferral changes in HRIS system
• Processes personnel action forms, employee verifications
• Compiles reports from the HRIS database as needed
• Ensures onboarding process is completed prior to orientation of new hires
• Assists in the Orientation process of new hires
• Represents the Organizations values, goals, attitudes and practice
• Responsible for maintenance of the Organizational chart and Employee Directory
• Assists Leadership with recruitment and staffing processes
• Assists in the administration of employee benefits, performance evaluations and compensation
• Responsible for the assignments of all applicable Paycom Learning modules
• Assists in the process and completion of FMLA, Short Term Disability, Workers Compensation claims and maintains OSHA reporting and posting requirements. 
• Prepares payroll/HR reports for meetings, audits, surveys, etc.
• Maintains and tracks all pertinent licensures and certifications
• Registers and maintains employee benefits, reconciles invoices for payment
• Maintains all HR Policies in HRIS 
• Completes I-9, email, and NPDB once employees are hired
• Maintains scheduling calendar for meeting rooms
• Creates new reports, documents, forms and spreadsheets as needed to improve efficiencies
• Tracks evaluations and check-ins for new hires, job transfers or probations
• Responds to and resolves administrative inquiries and questions
• Makes telephone calls and sends emails as directed by Administration 
• Operates all office machinery
• Performs all other duties as assigned

Competencies

• High level of proficiency with office equipment including computers, copiers, calculators and fax machines
• Proficient telephone skills and pleasant speaking voice
• Proficiency in Microsoft Word, Excel, Access, and Power Point
• Superior verbal abilities including grammar, spelling and vocabulary 
• Ability to prioritize and organize work
• Ability to communicate effectively with leadership and staff
• Ability to work pleasantly with a wide variety of people
• Ability to make decisions and solve problems
• Ability to work under minimal supervision
• Ability to remain calm under stressful conditions
• Ability to speak and write fluently in English 
• Ability to maintain confidentiality

Education and Experience:

• AA degree in pertinent fields with three years successful experience, or high school diploma and one to two years’ experience in the Payroll/HR field, or any similar combination of education and experience.

Physical Requirements: 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to communicate with staff and frequently required to stand.  Prolonged periods of sitting at a desk and working on a computer.  
• May be required to lift 1 to 5 lbs. on occasion.

Salary : $18 - $24