AP/AR Administrator

Cromwell Environmental is a 43 year old firm performing Environmental, Construction, Solar, and Electrical Services both locally and nationally. Our family-owned company with offices in downtown Lawrence, KS is growing and we are looking to fill a new position.

Job Overview
We are seeking a detail-oriented and experienced AP/AR Administrator to join our finance team. The ideal candidate will be responsible for managing accounts payable and receivable processes, ensuring accurate financial record-keeping, and supporting compliance with accounting standards such as GAAP . This role offers an opportunity to work in a dynamic environment where attention to detail, technical accounting skills, and excellent organizational abilities are essential. The AP/AR Administrator will play a critical role in maintaining the financial health of the organization through precise data entry, account reconciliation, and effective communication with clients and vendors.

Position Summary

The AP/AR Administrator is a key member of the Finance team tasked to deliver consistent, accurate, and timely accounting while providing excellent customer service to all internal and external stakeholders. The Administrator is responsible for processing all payables and receivables and associated monthly accounting functions in accordance with Generally Accepted Accounting Principles (GAAP), as well as, performing office management duties.

The AP/AR Administrator is responsible for:

Accounts Payable:

• Receives invoices, inputting them into Quickbooks Online or project management software.
• Ensures that all invoices are accurate and expected; categorizing them by type with all project-related invoices filed into the proper folder.
• Ensures that all invoices get timely approvals and payments are made on-time to minimize interest and fees and maximize discounts.
• Processes and enters all A/P invoices and expense reports into QuickBooks and or Project Management software, including ensuring correct GL Account coding.
• Mail/Distribute signed checks including assembling check payment advice to invoices
• Assists with reconciling vendor statements, including asking vendor for missing invoices
• Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline.
• Review employee expense reports and ensure receipts are attached and approvals received
• Files, maintains, and distributes accounting documents, records and reports.
• Performs other duties as required to support Finance department including HR and Payroll tasks.
• Perform accounting functions, ensuring accuracy and compliance with GAAP and federal/state regulations.
• Manage monthly, quarterly, and annual closing processes, including consolidated reporting for all business units.
• Maintain internal controls and policies to safeguard company assets and ensure transparency.

Accounts Receivable

• Responsible for full cycle Accounts Receivable function including managing A/R Inbox, desktop deposits, processing credit card payments, cash collections, posting of cash and sending invoices and statements
• General ledger activities including preparing A/R and A/P related journal entries
• Reconcile key A/R accounts
• Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• Handle collections of past due accounts through direct and persistent professional communication

Office Management

• Opening correspondence, answering phone calls and acting as the office’s primary point of contact
• Monitoring office and rental building and scheduling requested building maintenance and repairs
• Maintaining necessary office supplies and equipment necessary for seamless operations
• HR tasks, including managing the on-boarding process, updating employee records, and assisting with employee insurance
• Planning company events, such as retreats and holiday parties
• Making travel arrangements for employees
• Fleet vehicle management and tracking including maintenance, license tags, and toll passes

This position provides an engaging opportunity for professionals passionate about finance and accounting to contribute significantly to organizational success while developing their expertise in various specialized areas of financial management.

2 Years of Quickbooks experience is required. Office Management Experience helpful. More about us at www.CromwellENV.com

Send resume and cover letter to Sarah Cromwell, President Cromwell Environmental SCromwell@CromwellENV.com

Job Type: Full-time

Pay: $42,000.00 - $46,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Opportunities for advancement
• Paid time off
• Parental leave
• Professional development assistance
• Profit sharing
• Referral program
• Vision insurance

Experience:

• QuickBooks: 2 years (Preferred)

Ability to Commute:

• Lawrence, KS 66044 (Preferred)

Work Location: In person

Salary : $42,000 - $46,000