What are the responsibilities and job description for the Administrative Assistant (Plant) position at Croasdaile Village Retirement Community?
ADMINISTRATIVE ASSISTANT Full Time (PLANT)
Monday-Friday 7:30am - 4:00pm
At Croasdaile Village, we value and recognize the importance of supporting, training and retraining our staff. Our mission of providing excellent services leading to an abundant life is an important goal of our Continuing Care Retirement Community (CCRC).
Croasdaile Village provides competitive salaries, educational opportunities and a comprehensive benefit package. We are an equal opportunity employer and a drug-free workplace.
Many roles in the community may require that we ask about your vaccination status. This could include MMR, chicken pox, hepatitis, flu, and COVID-19 vaccine status. Please note that all employees are required to provide proof of COVID-19 vaccination, or submit a COVID-19 Vaccination Declination, as a condition of employment.
SUMMARY
Supports the Plant Director by scheduling appointments, providing information to callers, takes dictation, and otherwise relieves the Director of clerical work and minor administrative and business detail by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Answers incoming telephone calls promptly in a polite and pleasant manner at all times.
Screens persons requesting to see the Facility Director or Plant Services Supervisor. Schedules appointments, as necessary.
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence.
Complies invoices for vendors. Organize and send correspondence and other records.
Schedules appointments for Maintenance Associates and Technicians through Work Hub.
Uses discretion and independent judgment in assisting, complimenting, and facilitating the work of the Director of Facility Services or Plant Services Supervisor.
Arranges travel reservations and schedule meetings for the Maintenance Department.
Records minutes of staff meetings.
Compiles and types statistical reports.
Makes copies of correspondence or other printed matter.
Prepares outgoing mail and send faxes and emails as appropriate.
Maintains office supplies and assists Facilities Services Director and Supervisor with maintaining facility supplies and equipment.
Proficient use of computer and office technology.
Must interact courteously, tactfully, and politely with managers, co-workers, residents, vendors, or associates to preserve productivity and moral.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED), Associates Degree in Business or Office Technology coursework is preferred. Three to five years of experience in an Administrative Assistant, position is preferred.
Hospitality Promises
- You will be expected to greet all warmly, by name and with a smile.
- You will be expected to treat everyone with courteous respect.
- You will strive to anticipate our resident’s needs and act accordingly.
- You will listen and respond enthusiastically in a timely manner.
- You will hold yourself and others accountable.
- You will make our residents feel important.
- You will embrace and value everyone’s differences.
- You will ask “Is there anything else I can do for you?”
- You will maintain a high level of professionalism, both in conduct and appearance, at all times.
- You will pay attention to details.
EMPLOYEE BENEFITS
Some highlights of our COMPREHENSIVE Benefit Package for qualifying full-time and part-time Team Members may include:
- 128 hours of annual Paid Time Off PLUS Holiday Pay and PTO Sellback/Cash-in
- Choices of affordable and comprehensive Health Insurance options for Employee, Child, Family and/or Spouse
- Dental Plan
- Prescription Drugs Plan
- Vision Plan
- 403(b) Plan (retirement plan with employer matching program)
- Group Term Life/AD&D
- Long Term Disability
- PTO and Holidays
- Flexible Spending Account
- Dependent Care Account
- Short-Term Disability Insurance, Cancer, Critical Illness and Whole Life Insurance
- Wellness Plan that is attached to the medical benefits
- Employee Assistance Program and Work-Life Service
- Reduced fees for onsite Massage Therapist and Chiropractor
- Payroll Deduction for Meals (onsite dining room)
- Access to resident pool, fitness center and scenic walking trails