Secretary/Clerk- Army JROTC Program

Site: Crisp Co. High School

Position Title: Secretary/Clerk - Army JROTC Program

Reports To: Commanding Officer

Primary Function

Assures the smooth and efficient operation of the assigned office in a friendly and professional manner. Receives the public, operates the telephone system, serves as a key communicator and coordinator relating to essential operation of the office. Performs other clerical duties as needed.

Requirements

Educational Level: High School Diploma or equivalent. Formal training in office practices and experience preferred.

Proficiency Skills: Written and oral communication skills, ability to operate office machinery and deal with multiple tasks, computer competence, typing and proof reading skills.

Personal Skills: Pleasant personality, cooperative attitude, physical skills and stamina to perform essential duties.

Salary: CCSS Classified Salary Schedule A08, 210 days (Start pay band $15.00. Steps on the classified salary schedule are awarded based on verifiable full-time experience, as documented on employer letterhead, which includes dates of employment, job title, and duties. Salary schedule link: https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/2545/CCSD/5850659/FY26_CLASSIFIED_SCHEDULE.pdf

GENERAL

• Maintains a pattern of prompt and regular attendance. Number of annual absences to date:
• Ensures primary workstation and responsibilities are covered at all times during the working day.
• Demonstrates knowledge and proficiency in typing and word processing skills as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in spreadsheet applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in database applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of internet and email as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of other computer applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of office machinery as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the development, revision and production of documents, reports, forms, and materials.
• Maintains and manages files, records, office supplies, materials and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.
• Demonstrates appropriate verbal, written and telephone communication skills.
• Demonstrates proficiency in drafting written correspondence, answers correspondence received by and on behalf of the supervisor as requested.
• Demonstrates accurate and consistent proof reading skills.
• Receives and returns telephone calls on behalf of the supervisor as requested using high standards of telephone techniques.
• Greets visitors in a courteous and professional manner; provides information and handles routine business associated with a busy, productive and smoothly run office.
• Acts in a professional manner and maintains a professional attitude towards the public and colleagues; adheres to cultural diversity guidelines, and exhibits the fundamentals of good public/customer service.
• Complies with school, system, state and federal regulations and policies, including the PSC Code of Ethics, as related to job requirements.
• Maintains confidentiality of sensitive information and material; adheres to chain of command.
• Maintains a professional appearance as appropriate for job responsibilities.
• Maintains and improves knowledge and skills to promote proficiency in the operations of an organized, modern, updated and efficient office.
• Participates in workshops and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
• Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
• Exhibits time on task and a flexible, cooperative, progressive and hard working attitude and style. Limits personal business and phone calls to a minimum during work hours.
• Enhances the climate of the building and the morale of colleagues.
• Demonstrates loyalty to the school system and administration.
• Maintains the JROTC Property Book: Responsible for identifying, acquiring, accounting, controlling, storing and properly disposing of material authorized to conduct the mission of the JROTC program.
• Coordinates with military installations/personnel to ensure logistical/administrative requirements are met and conducted in a smooth an efficient manner.
• Maintains the JROTC budget and reports the status of all monies to SAI on a monthly basis or as requested.
• Maintains cadet files and records.
• Assists in developing standard operating procedures essential to the smooth operation of the unit.
• Assists in preparing reports on the unit status and operations to the principal.
• Assists in the preparation of formal and informal inspections conducted by army personnel.
• Assists in keeping all publications, regulations and text materials current in sufficient quantity to conduct the JROTC program.
• Assists in the preparation and modification of all JROTC handbooks, policies and procedure manuals developed by the JROTC faculty.
• Assists in the supervision of student cadets as they perform their staff duties as logistical and administrative officers and non-commission officers of the JROTC battalion.
• Performs all other duties and responsibilities as assigned by the supervisor.