What are the responsibilities and job description for the Accounting Assistant position at Crisis Center for South Suburbia?
About Us
The Crisis Center for South Suburbia (CCSS) is a nonprofit organization dedicated to providing comprehensive services to individuals and families impacted by domestic violence. Through our emergency shelter, counseling, advocacy, prevention programs, and community partnerships, we work to empower individuals and families while promoting a community free from domestic violence.
At CCSS, every role contributes to our mission, including the dedicated professionals working behind the scenes to ensure our organization operates effectively and responsibly.
Position Summary
We are seeking a detail-oriented, organized, and dependable Part-Time Accounting Assistant (20 hours) to join our Finance and Administration team!
Reporting to the Finance & Strategy Officer, the Accounting Assistant supports the day-to-day financial operations of CCSS, including accounts payable, accounts receivable, payroll processing, deposits, employee reimbursements, and financial recordkeeping.
This position plays an important role in maintaining accurate financial records, supporting grant compliance, and ensuring the organization remains audit-ready. The ideal candidate is comfortable managing multiple priorities, values accuracy and confidentiality, and enjoys contributing to a mission-driven organization.
Key Responsibilities
Accounts Payable
- Process vendor invoices, checks, and ACH payments using MIP accounting software.
- Maintain accurate vendor records, including W-9s, agreements, and payment information.
- Monitor recurring invoices, payment schedules, and outstanding documentation.
- Research and resolve vendor payment inquiries.
- Maintain organized accounts payable files in accordance with agency policies.
Accounts Receivable & Cash Management
- Record deposits, cash receipts, donor contributions, grant payments, and other revenue.
- Prepare, transport, and make bank deposits in accordance with agency procedures.
- Maintain accurate deposit records and supporting documentation.
- Record and track deposits from Neat Repeats resale stores.
- Assist in maintaining accurate accounts receivable records.
Payroll Administration
- Process biweekly payroll using APS payroll software.
- Review employee timesheets for accuracy and completeness.
- Research and resolve payroll discrepancies.
- Process employee reimbursements and benefit deduction changes.
- Process 403(b) retirement contributions and remittances.
- Maintain payroll documentation, allocation records, and supporting schedules.
Administrative & Accounting Support
- Maintain gift card inventory and tracking records.
- Track insurance invoices, prepaid balances, and renewal documentation.
- Organize and maintain financial, payroll, insurance, and vendor records.
- Compile supporting documentation for financial reporting, grants, and audits.
- Collaborate and cross-train with the Accountant to support continuity of operations.
- Perform additional duties as assigned by the Finance & Strategy Officer.
Qualifications
- Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
- 2–3 years of bookkeeping or accounting experience preferred.
- Previous payroll processing experience preferred.
- Experience with fund accounting software preferred.
- Familiarity with MIP accounting software and APS payroll systems is a plus.
- Proficiency in Microsoft Office, particularly Excel and Word.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to prioritize responsibilities and manage multiple deadlines.
- Excellent communication, problem-solving, and time management skills.
- Ability to work independently and collaboratively.
- Demonstrated ability to handle confidential financial and personnel information with professionalism and integrity.
- Ability to complete required 40-hour domestic violence training within 90 days of hire.
Physical Requirements
This position is primarily office-based and requires:
- Frequent use of a computer, telephone, and standard office equipment.
- Extended periods of sitting and computer-based work.
- Occasional standing, walking, and driving for bank deposits or other agency-related needs.
- Ability to organize and maintain electronic and physical financial records.
Why Join CCSS?
At the Crisis Center for South Suburbia, your work has a purpose. As an Accounting Assistant, you'll help ensure the financial operations that sustain our programs run smoothly and efficiently.
You'll be part of a collaborative, mission-driven organization where your skills and contributions directly support critical services for individuals and families impacted by domestic violence.
Salary : $27 - $32