Events Coordinator - NBA Conference Services

Job Description

The Event Coordinator supports Senior Event Managers in the planning, coordination, and execution of in-office programming and events. This role works cross-functionally with internal departments, Employee Resource Groups (ERGs), and external vendors to deliver seamless, high-quality experiences.

Compensation Data

COMPENSATION: The Hourly rate for this position is $25.00 to $27.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark’s good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

• Support Senior Event Managers in overseeing in-office programming across departments and ERG groups
• Assist in the planning and execution of events of varying size and complexity
• Coordinate event operations, including staffing, rental equipment, third-party vendors, setup, service, and breakdown of food, beverages, and event spaces
• Manage conferencing and event logistics, including room configurations, bookings, and guest registrations through the Workplace Experience (WPX) inbox
• Assist with coordination and execution of office tours
• Support external vendor management, including agreements, documentation, and organization
• Prepare meeting materials, take notes, and maintain event checklists to ensure smooth execution
• Assist with coordinating all aspects of assigned events, including audiovisual (AV) needs, room setups, food and beverage, materials, and rentals
• Attend daily and weekly Banquet Event Order (BEO) meetings to review updates and changes to upcoming events
• Serve as a liaison between Workplace Experience (WPX), café operations, and event programming teams
• Maintain a positive, collaborative work environment and high level of professionalism

Qualifications

• Ability to work a flexible schedule, including evenings and weekends as needed
• Prior experience in event coordination, hospitality, or food & beverage preferred
• Strong customer service orientation
• Excellent communication and organizational skills
• High attention to detail and ability to manage multiple priorities
• Experience with event booking systems or coordination tools preferred

Physical Requirements
This role may involve physical activity, including lifting (up to 50 lbs), bending, pushing, pulling, extended standing or walking, and event setup/breakdown. The position may also require the use of uniforms and/or Personal Protective Equipment (PPE).                                 Additional Information
Additional responsibilities may be assigned as the candidate grows in the role and business needs evolve.

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.